Office Associate, Senior - UW Casper

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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Office Associate, Senior

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Complete and maintain CMS training to manage and update department/unit websites.
• Perform complex problem resolution. Serve as a resource for department/unit and campus.
• Participate in fiscal management activities.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
• Supervise support staff.

SUPPLEMENTAL FUNCTIONS:

• Some positions may perform academic advising.
• Support campus events.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Associate's degree or equivalent education and experience

Experience: 1 year progressively responsible work-related experience

DESIRED QUALIFICATIONS:

Knowledge of:

• Organizational structure, workflow, and operating procedures.
• Accounting procedures involving procurement, travel, and/or employment.
• Project management principles, practices, techniques, and tools.
• Current and emerging trends in technologies, techniques, issues, and approaches.

Skills and Abilities to:

• Create, compose, and edit complex written materials.
• Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
• Investigate, analyze information, draw conclusions, and make recommendations based on data or findings.
• Work as a team member and foster a cooperative work environment.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

• Cover letter
• Resume or C.V.
• Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.

ABOUT CASPER:

Casper is Wyoming's second-largest city, with approximately 60,000 residents, and serves as a regional center for business, healthcare, education, and outdoor recreation. The community offers a high quality of life, a strong sense of community, and access to modern amenities while maintaining its western character.

Located along the North Platte River in central Wyoming, Casper offers outstanding recreational opportunities and easy access to the state''s mountains, rivers, and public lands. With abundant sunshine and four distinct seasons, residents enjoy year-round outdoor activities including hiking, biking, skiing, fishing, and hunting. Casper's central location and scenic surroundings make it an attractive place to live, work, and explore.

We invite you to learn more about Casper by visiting the Casper Area Convention and Visitors Bureau website.