Office & Billing Administrator

Div. 4 - Knoxville, TN

Summary

Responsible for supporting the day-to-day operations of the field office, focusing on billing and collections, vehicle administration, and front-office duties; ensures the office runs smoothly, and stays in compliance.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Process division billing and collections, including contract invoicing, payment tracking, customer communication, and timely follow-up to ensure accurate revenue processing.
• Administer job and contract setup, including entering jobs and change orders in D365, maintaining executed contracts, and organizing complete project files.
• Prepare and distribute operations reports, collections reports, and weekly corporate reporting packages.
• Support job cost and purchasing functions, including issuing purchase orders, assisting with job cost clearing, and coordinating invoice receipts from appropriate parties.
• Provide office administrative support, answering and directing calls, managing mail, notarizing documents, and maintaining organized records.
• Coordinate inspections and compliance activities, including scheduling Fire Marshal inspections for completed projects.
• Assist with company vehicle administration, including title and registration processing and scheduling vehicle maintenance.
• Support daily office activities and vendor communication, including ordering supplies, coordinating with cleaning services, and assisting with other administrative tasks to help keep operations running smoothly, as requested.

Education and/or Experience

High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.

Computer Skills

Microsoft Office to include Word, Excel.

Physical Demands

Prolonged periods of sitting and computer use; regularly required to sit and use hands, talk or hear, stand; walk and reach with hands and arms; occasionally lift and/or move up to 10 pounds; specific vision abilities required by this job include close vision.

Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry!

We are experts in design, fabrication, installation, and maintenance of all types of fire protection systems in virtually all commercial markets for each stage of a buildings life cycle. Headquartered in Duluth, GA, Century Fire has more than 20 offices across seven states including Alabama, Florida, Georgia, Kansas, North Carolina, South Carolina, Tennessee, Texas, and Virginia.

Benefits

We believe our people are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees succeed and grow. Benefits include:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident

Century Fire Protection is a GREAT place to work! Come and GROW WITH US!