Office & Business Coordinator

Eastern Sports Management

Williamsport, PA

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JOB DETAILS

SALARY

$20–$24 Per Hour

SKILLS

Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Analysis Skills, Billing, Bookkeeping, Business Operations, Business Solutions, Business Writing, Communication Skills, Computer Skills, Concrete, Construction, Corporate Policies, Customer Relations, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Event Management, Finance, Food and Beverage Industry, Google Apps, Government Regulations, Intuit Quickbooks, Lift/Move 100 Pounds, Lift/Move 50 Pounds, Maintain Compliance, Mathematics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Onboarding, Operational Support, Order Delivery, Organizational Skills, Payroll Accounting, Payroll Administration, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Record Keeping, Reporting Skills, Safety Process, Sports, Time Management, Vendor/Supplier Relations, Writing Skills

LOCATION

Williamsport, PA

POSTED

Today

- LocationWilliamsport Lumber Yards Sports Complex, 2 Rose St., Williamsport, PA, 17701, United States
  
  Base Pay$20.00 - $24.00/hr
  
  Job CategoryWilliamsport Lumber Yards
  
  IndustryOffice Management, Operations Support
  
  Employee TypePT Non-Exempt
  
  Description
  
  Williamsport Lumberyards is seeking a dependable, organized, and proactive Office & Business Coordinator to oversee daily administrative and business operations. This role is responsible for managing office functions, supporting accounting and payroll activities, coordinating customer service and vendor communications, and helping ensure smooth operations across the lumberyard and office teams.
  
  The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced environment with multiple priorities.
  
  The Office & Business Coordinator works directly with the General Manager and ESM Finance Director and HR Director. Responsible for assisting the management team to provide excellent communication and support to employees and guests. The Office & Business Coordinator reports indirectly to the specific manager in which the current task directly involves (i.e.: Leagues, Sports, Programs, Events Director & Coordinators, Food & Beverage Director, Camps - Camp Coordinators, HR/Finance - HR & Finance Director(s), etc.)
  
  Essential Duties and Responsibilities
  
  Finance & Accounting Support
  - Process accounts payable and accounts receivable
  - Assist with invoicing, billing, and payment tracking
  - Prepare bank deposits and maintain financial records
  - Support payroll processing and employee timekeeping
  - Work with ownership/accountants to maintain accurate bookkeeping and reporting
  Operations Support
  - Track inventory paperwork, purchase orders, and delivery documentation
  - Help maintain compliance with company policies and safety procedures
  - Assist with hiring paperwork, onboarding, and employee records
  Customer & Vendor Relations
  - Provide excellent customer service to contractors, vendors, and walk-in customers and guests.
  - Resolve routine customer concerns in a professional and timely manner
  - Build positive working relationships with suppliers and service providers
  Requirements
  
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  
  Education and/or Experience: Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  
  Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  
  Mathematical Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
  
  Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  
  Computer Skills: To perform this job successfully, an individual must have working knowledge of Google Docs along with Microsoft Office (Word, Excel, Power Point, etc.).
  
  Qualifications
  - Previous office management, business management, bookkeeping, or administrative experience preferred
  - Strong organizational and multitasking skills
  - Proficiency with Microsoft Office and accounting/business software
  - Excellent communication and customer service abilities
  - Ability to work independently and maintain confidentiality
  - Experience in construction, lumber, building materials, or industrial environments is a plus
  Preferred Skills
  - Knowledge of payroll and bookkeeping practices
  - Experience with QuickBooks or similar accounting systems
  - Strong attention to detail and problem-solving abilities
  - Ability to manage deadlines and prioritize tasks effectively
  Physical Demands
  
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  - Standing: Frequently (>33% - >66%)
  - Sitting: Frequently (>33% - >66%)
  - Kneeling: Frequently (>33% - >66%)
  - Walking/Running: Frequently (>33% - >66%)
  - Bending/stooping: Frequently (>33% - >66%)
  - Reaching/twisting: Occasionally (<33%)
  - Lifting/pushing/pulling: Occasionally (lifting up to 50 lbs with/without assistance, push/pull up to 100lbs using wheeled devices) (<33%)
  - Hearing: Constantly (>66%)
  - Talking/shouting: Constantly (>66%)
  - Seeing: Constantly (>66%)
  Work Environment
  
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  - While performing the duties of this Job, the employee is occasionally exposed to outdoor weather conditions.
  - The noise level in the work environment is usually moderate to loud.
  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

About the Company

Eastern Sports Management

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