Office Clerk

Office Clerk

Become a Rusnak! Join Rusnak Auto Group, a leading automotive organization with over 60 years of success serving Greater Los Angeles and Southern California. We are proud to offer a dynamic, diverse, ethical, and professional workplace where dedicated team members thrive while representing some of the world's most sought-after luxury automotive brands.

About the Role

Our Human Resources Department in Pasadena is seeking an Office Clerk. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Group by administrative and clerical support in key areas as well as assisting with departmental projects and initiatives on an as-needed basis. Experience in Human Resources is not required. 

Compensation: $18.57/hr. - $19.00/hr. 

*Compensation will be based on experience and skill level.

Benefits:

• Professional Development
• Competitive Pay
• Comprehensive Health Coverage (Medical, Dental, Vision, Life, LTD)
• Employee Assistance Program
• 401(k) Retirement Plan
• Sick Pay, Vacation, and Holiday Pay
• Employee Wellness Program
• Flexible Spending Account
• Employee Referral Bonus Program
• Employee Discounts/Perks

Responsibilities

Effectively and efficiently maintains all file systems.

• Maintains organization and filing systems in office and file rooms

• Creates and Organizes various file types as needed

• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system

• Searches for and retrieves information contained in files requested

• Other file duties as assigned/needed

Efficiently executes key Administrative Tasks for the Entire Department

• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.

• Assists with managing the telephone and voicemails of the general office phone line.

• Schedules appointments and sends calendar invitations. Compiles the new hire list.

• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors. Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.

• Initiates and coordinates all shipping and mailing needs of department.

• Prepares materials and documents for trainings and meetings.

• Assists Human Resources Team in compiling forms, data and reports for projects.

• Provides assistance during department personnel file and compliance audits.

Effectively and efficiently maintains all file systems.

• Maintains organization and filing systems in office and file rooms

• Creates and Organizes various file types as needed

• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system

• Searches for and retrieves information contained in files requested

• Other file duties as assigned/needed

Efficiently executes key Administrative Tasks for the Entire Department

• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.

• Assists with managing the telephone and voicemails of the general office phone line.

• Schedules appointments and sends calendar invitations. Compiles the new hire list.

• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors. Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.

• Initiates and coordinates all shipping and mailing needs of department.

• Prepares materials and documents for trainings and meetings.

• Assists Human Resources Team in compiling forms, data and reports for projects.

• Provides assistance during department personnel file and compliance audits.

Qualifications

Education, licenses, certification, and/or essential qualifications 

• Education; Required H.S. Diploma/GED. 

• At least eighteen (18) years of age. 

• Experience (Desired): A minimum of 1 year in position of Office Clerk or similar 

• Excellent interpersonal and customer service skills. 

• Strong verbal and written communication skills. 

• License (Required): Current California Driver License with satisfactory Department of Motor Vehicle driving record. 

We are committed to providing equal employment opportunities to all applicants and employees without regard to race, ethnicity, color, religion, creed, national origin, ancestry, sex, pregnancy (including childbirth, breast feeding and related medical conditions), age, disability, citizenship status, veteran and uniform service member status, protected medical condition, genetic information, sexual orientation, gender, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain required employment statistics on applicants.

The Company will provide a reasonable accommodation for any known physical or mental disability of a qualified individual to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. Please inform the Company’s Human Resources representative if you need assistance completing any forms or to otherwise participate in the application process.

Please provide complete information. An incomplete application may affect your consideration for employment.