Office Clerk | Scottsdale, AZ

Are you a highly organized professional who enjoys creating exceptional workplace experiences? We are seeking an Office Services Clerk to join our Scottsdale office and serve as a key support resource for attorneys, staff, clients, and visitors. This role offers a dynamic blend of reception, office services, mailroom operations, records management, and hospitality responsibilities in a professional office environment.

What You'll Do

As our Office Services Clerk, you'll play a vital role in keeping daily office operations running smoothly by:

Office & Mail Services

• Scan, process, and distribute legal mail for multiple attorneys
• Sort and distribute incoming mail, packages, and deliveries
• Prepare outgoing mail and shipments
• Maintain accurate records of incoming and outgoing correspondence
• Monitor and maintain mailroom supplies and inventory

Reception & Client Experience

• Serve as the first point of contact for clients, guests, and visitors
• Answer and direct incoming calls professionally and efficiently
• Follow established security and visitor protocols
• Create a welcoming and professional office environment

Conference & Hospitality Support

• Schedule and manage conference rooms
• Coordinate catering and meeting logistics
• Ensure conference rooms are fully stocked and presentation-ready
• Maintain kitchens, supply rooms, and common areas to high standards

Records & Administrative Support

• Organize and maintain legal files, records, and correspondence
• Operate digital scanning equipment and create electronic files
• Perform quality control reviews of scanned documents
• Assist with filing, faxing, copying, typing, sorting, and other clerical duties
• Maintain strict confidentiality of sensitive information

Additional Responsibilities

• Manage office supply inventory
• Support special projects and office initiatives
• Perform additional duties as assigned by leadership

What We're Looking For

Qualifications

• Previous experience in an administrative, receptionist, office services, records, or mailroom role preferred
• Proficiency with Microsoft Outlook and Microsoft Word
• Familiarity with office equipment and administrative procedures
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Ability to manage competing priorities in a fast-paced environment
• High level of professionalism, reliability, and attention to detail

Why You'll Love This Role

Diverse and engaging responsibilities
Opportunity to work with a collaborative professional team
Client-facing role with meaningful impact on daily operations
Fast-paced environment where no two days are the same
Opportunity to build administrative, office operations, and records management expertise

If you're a detail-oriented professional who takes pride in delivering outstanding service and keeping operations running smoothly, we'd love to hear from you.