Office Coordinator / Administrative Assistant

Location(s): Tempe and Paradise Valley, AZ

The Office Coordinator / Administrative Assistant will join True's great culture with some office management and administrative assistance experience and with a cheerful outlook, strong drive to succeed, and a keen focus on customer service. This role will support our two Phoenix area offices (approximately 17 miles apart), office events, and True Team Members.

Responsibilities:

• Greet all clients, guests, employees, and vendors in a warm and welcoming manner.

• Help manage and maintain all meeting room/office calendars; prioritize and schedule all incoming meeting, travel, and appointment requests.

• Help schedule, organize, and accept meeting room requests through Outlook.

• Receive and direct outside guests; maintain the guest portal/ calendar.

• Assist in the ordering, coordination, and set-up/ take-down of food orders within each office (Tempe and Paradise Valley) for employee meetings and client meetings/events.

• Take inventory of refreshments, kitchen supplies, and office supplies for multiple office locations and keep track of orders in spreadsheet to manage order costs on a weekly basis.

• Maintain a positive working relationship with True's preferred vendors (Garvey's, Costco, Chicagoland, Phillips, etc.).

• Manage incoming and outgoing mail/packages. Deliver mail to appropriate personnel.

• Answer and direct internal and external phone calls to the appropriate point of contact.

• Create desk name tags for new employees and/or guests when needed.

• Escalate or help to resolve all facilities' issues or concerns.

• Keep office space organized and clean and arrange and restock items upon delivery including, but not limited to:

• Empty dishwasher in mornings and load at end of day.

• Tidy up meeting rooms in the mornings and throughout the day after each meeting.

• Clean kitchen tables, countertops, and microwaves throughout the day.

• Clean out kitchen refrigerators on Friday evenings.

• Participate as needed in special projects.

• Assist True Management within each office.

[Note: Tempe office responsibilities will be approximately 60% of the time; Paradise Valley responsibilities will be approximately 40% of the time.]

Qualifications:

• Bachelor's Degree preferred

• 1 - 2 years of administrative support experience required

• Strong verbal and written communication skills to interact clearly and positively with customers, vendors and employees

• Organization skills and attention to detail to track and maintain necessary details and to find important information quickly

• Time management skills to prioritize and complete a wide variety of tasks throughout the day

• Patience and listening skills to respond appropriately and interact positively with clients and Team Members

• People skills to create a pleasant experience for all customers, such as being personable, professional, and attentive

• Ability to work effectively within a team environment

• Integrity, discretion, and professionalism a must

• Daily demonstrate a strong work ethic

• Strong computer literacy with Microsoft Office - Word, Excel, PowerPoint

• Excel: Experience in working within Excel functions such as: IF, SUM, INDEX, MATCH, VLOOKUP.

• Utilizing Pivot Tables to analyze and summarize large datasets

• Splitting data in a cell into multiple cells using TEXT-TO-COLUMN

• Applying conditional formatting to highlight specific cells

• Applying advanced uses of filtering/sorting to quickly sift through large datasets

• Removing duplicate cells or records

• PowerPoint: Experience in working within PowerPoint to create a compelling presentation with a cohesive theme

• Building and manipulating charts and graphs

• Using key features, such as animations and slide transitions

• Manipulating objects, such as text, images, videos, graphs, and charts

• Experience in taking Detailed Notes in Microsoft Word

Please, local candidates only. Thanks for checking us out, and feel free to drop us a line with your resume highlighting why this position sounds like a great match for you!

The pay range for this position is $37,500 - $47,500 per year and is based on the specific expectations of the role, candidate experience, and overall fit.

All full-time employees are offered True Group's Comprehensive Benefits Package, which includes:

• Paid Time Off
• Health Insurance, including health savings accounts for eligible plans
• Dental Insurance
• Vision Insurance
• Life Insurance
• Company-Sponsored Short-Term and Long-Term Disability
• Employee Assistance Program
• 401(k) with Company Match
• Professional Development Assistance Opportunities