Office Coordinator and AP Specialist

We are seeking a detail-oriented and dependable Accounts Payable Specialist to support our day-to-day accounting functions. This role responsibilities include accounts payable, vendor management, employee reimbursements, and month-end accounting activities. This is a direct hire, 100% onsite opportunity. Starting pay rate is $24/hr DOE

The ideal candidate is organized, proactive, and comfortable working with both internal teams and external vendors in a fast-paced environment.

Key Responsibilities

Accounts Payable

• Review and process vendor invoices for accuracy and completeness.

• Match invoices to purchase orders, contracts, receiving documents, and approvals.

• Verify goods and services have been received before processing payment.

• Research and resolve invoice discrepancies with vendors and internal departments.

• Assign appropriate general ledger and cost center coding.

• Maintain organized electronic and physical accounts payable records.

• Monitor vendor statements, open invoices, credits, and disputed charges.

Vendor Management

• Collect and maintain vendor documentation, including W-9s, banking information, contracts, and contact details.

• Verify new or updated banking information using approved procedures.

• Assist in maintaining accurate vendor records.

• Identify and escalate suspicious payment requests or potential fraud concerns.

Payment Processing

• Prepare and process ACH, wire, check, and credit card payments.

• Verify payment amounts, due dates, banking details, and authorization requirements.

• Ensure payments are timely, accurate, and properly recorded in SAP.

• Maintain payment documentation for audit and compliance purposes.

Employee Expense Reimbursements

• Review employee expense reports and reimbursement requests.

• Verify receipts, approvals, business purpose, and compliance with company policies.

• Communicate with employees regarding missing information or corrections.

• Process approved reimbursements accurately and on time.

• Maintain supporting documentation for audit and tax purposes.

Month-End Accounting Support

• Assist with monthly close activities.

• Reconcile accounts payable, vendor statements, credit card accounts, expense accounts, accrued expenses, and other general ledger accounts.

• Support accounting and finance teams with reporting and reconciliation activities.

Qualifications

• Associate's degree in Accounting, Business, Finance, or related field preferred.

• 2+ years of accounts payable, accounting, bookkeeping, or office administration experience.

• Experience with SAP or a similar ERP system preferred.

• Strong attention to detail and accuracy.

• Proficiency with Microsoft Office, particularly Excel.

• Excellent organization, communication, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines.

Pay Details: $24.00 to $26.00 per hour

Search managed by: Jenny Coyle

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.