Office Coordinator

Primary Duties/Responsibilities: 

• Review and process vendor invoices for payment ensuring mathematics and pricing are correct and that there are no discrepancies. Communicate with vendors on any issues or problems and partner with vendor to resolve problems independently. 
• Complete daily bank deposit reconciliation. 
• Prepare and submit accurate weekly invoices to the university and other clients.  Liaison with client to complete payment process and resolve any disputes or concerns. 

• Conduct Weekly Reconciliation of all Accounts Receivables. 
• Assist District Manager and Food Service Director with daily, weekly and monthly financial reports; Act as Unit Human Resources liaison for all hourly staff (payroll, benefits, uniforms, etc.) 
• Responsible for all matters pertaining to hourly payroll, to include daily time edits, punch detail reports, wage summary reports, Leave Requests, etc. 
• Assist, as needed, on the service floor to ensure all levels of service and support are maintained for the client. 
• Maintain confidential personnel files and unit operational files. 

• Work effectively and maintain good working relationships with co-workers, hourly staff, University personnel, administrators, student’s parents and Thompson Management Staff. 
• Maintain clean and safe work environment; ability to perform job safely. 

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.