Office Coordinator

• Handles and routes telephone calls as appropriate
• Schedule meetings, interviews, and appointments for Chair and Associate Chair of Medicine
• Provides administrative support for faculty.
• Maintain and update attendance profile for each attending in New Innovations and Departmental files
• Handle highly confidential material for faculty, and institution
• Types and distributes the vacation schedule for attendings and physician assistant as often as needed
• Sorting and distribution of mail/faxes
• Dresses in a professional manner
• Maintain compliance with Infection Control
• Ensures a safe and secure environment free of hazards to reduce the risk of injury to all customers (patient, visitor and staff).
• Knowledge of diversity in the work place
• Participates in the Performance Improvement activities
• Participates in team building activities
• Ensures compliance with yearly mandates
• Communicates effectively with all levels of personnel
• Other clerical duties as assigned including special assignments
• Assist in completing other assignments as requested
• Manage daily operations and function as the first-contact liaison to students, community faculty, sites and school administration for any issues or question relating to the clerkship.
• Organize rotations and prioritize necessary tasks (such as meeting deadlines on outgoing evaluations and letters of recommendations) initiate changes in schedules and resolve issues as they arise.
• Interact with OHS, and PAGNY HR for all required documents and procedures.
• Coordinate and distribute monthly Student lectures and is responsible for ensuring that all speakers for lectures are available.
• Function as a liaison between the Program Director(s), students, faculty, GME Office, participating training sites, and other departments

KNOWLEDGE & SKILLS:

• Planning and Organization: Establishes priorities, and accomplishes multiple tasks with supervision.
• Communication: Keeps immediate supervisors and colleagues informed about progress, problems and developments in a timely manner. Conducts self in a positive, courteous and professional manner
• Critical Thinking: Retains acquired knowledge and exercise appropriate judgment. Demonstrates flexibility and resourcefulness.
• Initiative: Acts independently within scope of duty with minimal supervision. Offers suggestions and new ideas for improving operations and performance.
• Team Work: Works effectively with supervisors and co-workers. Responds appropriately to request for assistance.
• Demonstrates competency in the use of the computer.
• Demonstrates knowledge with software packages such as Microsoft Word, Access & Excel.

• Evidence of graduation from High school