Office Coordinator - Brooklyn, NY - AK 26-13091

Job Title: Office Coordinator
Location: Brooklyn, NY
Job Type: Contract
Duration: 13 Weeks
Shift & Schedule: Day Shift | 9:00 AM – 5:00 PM | Monday – Friday | 40 Hours/Week
Local Candidates Required: Yes
Traveler Candidates Required: No

Pay Rate: $21 – $22/hr

Position Overview
We are seeking an Office Coordinator to manage patient records, insurance information, scheduling, administrative documentation, and departmental office operations.

Required Qualifications

• Associate’s Degree required.

• Minimum 3 years of experience as an Office Coordinator.

• High School Diploma or equivalent.

• Microsoft Office Suite experience.

• Experience handling confidential patient information and medical records.

• Experience with insurance verification, authorization, and medical documentation.

• Strong typing, word processing, filing, correspondence, and administrative skills.

• Strong organizational, communication, and reconciliation skills.

• Ability to manage multiple administrative responsibilities and work across departments.

• Willingness to float to all departments.

• English language proficiency required.

Preferred Qualifications

• College graduate preferred.

• Knowledge of coding and ICD-9 preferred.

Responsibilities

• Collect and accurately document patient and insurance information.

• Obtain insurance verification, certification, and authorization information.

• Prepare and maintain confidential patient records and departmental documentation.

• Enter confidential patient information into Spectra-Soft and Eagle systems.

• Obtain medical records, reports, and documentation for therapists.

• Prepare and verify daily schedules and sign-in sheets.

• Assist with typing, word processing, correspondence, and administrative projects.

• Manage office supply inventory and assist with supply needs.

• Sort and distribute mail and departmental documents.

• Collect cash payments, issue receipts, and reconcile transactions.

• Maintain organized departmental filing systems and patient chart files.

• Coordinate patient callbacks, follow-ups, and charge ticket reconciliation.

• Prepare and verify daily charge tickets/vouchers with required patient, account, diagnosis, insurance, and coding information.

• Assist with daily batching and coding of vouchers and maintain reconciliation logs.