Office Coordinator – Full Time

Location: Burlingame

Position Summary:

The Office Coordinator serves as the operational backbone of the workplace, ensuring that dayto-day office functions run smoothly. This role manages front desk responsibilities, facilities, supplies, and provides support to employees, vendors, and visitors, while fostering a professional, organized, and welcoming environment.

Front Desk and Reception

• Serve as the primary point of contact for visitors; coordinate arrivals, building access, and hospitality 
• Monitor and respond to main phone line voicemail and general email inquiries 
• Sort and distribute incoming mail; scan and forward to remote employees; notify staff of deliveries 
• Maintain a clean, organized, and welcoming reception area 

Facilities and Office Operations

• Oversee maintenance and general upkeep of office spaces, including kitchen, communal areas, and conference rooms 
• Ensure office equipment is functioning properly, and safety standards are followed 
• Participate in workplace safety initiatives and emergency preparedness procedures 
• Provide input on office operations and expense management 
• Assist with planning and logistics for team events, employee activities, and meetings (onsite and offsite) 
• Provide general administrative and project-based support to employees and visitors 
• Coordinate use of office spaces, meeting rooms, parking, and security access 
• Support meeting logistics including room setup, catering coordination, and audiovisual arrangements 

Supplies, Vendors, and Inventory

• Order and maintain office supplies, postage, pantry items, and catering as needed 
• Manage relationships with service vendors (e.g., cleaning, refreshments, safety supplies) 
• Maintain professional communication with contractors, vendors, and partners 
• Perform additional duties as assigned 

Qualifications and Skills

• Associate's degree or equivalent combination of education and experience 
• 2–4 years of experience in office coordination, operations, or administrative support 
• Experience with office operations and facilities coordination preferred 
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) 
• Familiarity with scheduling, vendor management, and collaboration tools 
• Strong written and verbal communication skills 
• Excellent organizational skills with attention to detail and ability to multitask 
• Reliable, punctual, and service-oriented with proactive problem-solving abilities 
• Ability to work both independently and collaboratively 

Valued Characteristics

• Commitment to quality, accuracy, and high standards 
• Strong critical thinking and problem-solving skills 
• Accountability and ownership of responsibilities 
• Goal-oriented with a focus on timely results 
• Curious mindset with a willingness to learn and improve 
• Professional demeanor with a positive attitude 
• Adaptable, flexible, and able to thrive in a dynamic environment 
• Strong interpersonal skills with a collaborative approach 

Comfortable working in a professional environment that values excellence