The Office Coordinator serves as a highly visible point of contact for employees, clients, and visitors, ensuring the office operates efficiently while delivering a professional and welcoming workplace experience. This role is responsible for coordinating day-to-day office operations, managing conference room and hoteling activities, supporting meetings and workplace services, and overseeing catering and office logistics. The ideal candidate is highly organized, proactive, customer-focused, and thrives in a fast-paced professional office environment.

Roles & Responsibilities

Office Operations & Coordination

• Coordinate daily office operations to ensure a seamless workplace experience for employees, clients, and visitors.

• Manage hoteling workspaces, conference room reservations, and shared office resources.

• Monitor office spaces to ensure they remain clean, organized, stocked, and presentation-ready throughout the day.

• Coordinate with vendors and workplace support teams to address office needs and maintain operational efficiency.

• Proactively identify and resolve workplace issues while maintaining a high level of professionalism.

Meeting & Event Coordination

• Coordinate meetings and events to ensure a seamless experience for employees, clients, and visitors.

• Manage multiple conference rooms and event spaces while confirming meeting logistics with meeting hosts.

• Conduct walkthroughs of meeting spaces prior to events to ensure rooms are fully prepared.

• Coordinate meeting requirements, including room setup, catering, technology, and other workplace support services.

• Capture meeting details and customer requests to ensure successful event execution.

Workplace Experience & Client Service

• Deliver a professional, high-quality workplace experience for employees, clients, and visitors.

• Welcome guests with professionalism and ensure they receive exceptional service throughout their visit.

• Check in with meeting organizers before events to confirm all expectations have been met.

• Anticipate workplace and client needs while resolving issues promptly.

• Build positive relationships with employees, executive assistants, clients, vendors, and business leaders.

Catering & Conference Services

• Coordinate catering orders and oversee timely setup and breakdown.

• Ensure conference rooms remain clean, organized, and fully stocked throughout the day.

• Monitor meeting spaces and replenish supplies as needed to support daily operations.

Reporting & Communication

• Prepare daily meeting setup reports and weekly event schedules.

• Generate conference room and workspace utilization reports.

• Communicate upcoming meetings, events, and workplace updates with internal teams.

Knowledge, Skills & Attributes

• 2–3 years of experience in office coordination, administrative support, workplace services, office management, hospitality, or another customer service-focused environment.

• Experience supporting office operations, conference services, workplace coordination, or facilities is preferred.

• Strong organizational and time management skills with exceptional attention to detail.

• Excellent customer service and relationship-building abilities.

• Ability to thrive in a fast-paced environment while managing multiple priorities.

• Proficiency with Microsoft Office, Google Workspace, and audio/visual technology.

• Professional appearance with excellent verbal and written communication skills.

• Ability to stand and walk for extended periods throughout the workday.

Qualifications

• Passion for delivering outstanding customer service and maintaining an organized workplace.

• Positive attitude with a strong work ethic and dependable attendance.

• Excellent attention to detail and organizational skills.

• Ability to multitask while adapting to changing priorities.

• Strong verbal and written communication skills.

• Sound judgment and effective problem-solving abilities.

• Ability to build positive relationships with employees, executives, clients, vendors, and visitors.

• Team-oriented with a willingness to support multiple workplace functions.

Schedule

Employment Type: Full-Time

Schedule: Monday – Friday

Hours: 7:30 AM – 4:00 PM

Compensation

The compensation range for this role is $20.00 to $24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)