Office Coordinator - Human Resources

Office Coordinator - Human Resources

Salary

$29.30 - $42.54 Hourly

Location

County Courthouse - 311 Grand Ave, Bellingham, WA 98225

Job Type

Full-Time

Job Number

O250103 0626

Department

Human Resources

Opening Date

07/21/2026

Closing Date

8/2/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Summary

Office Coordinator - Human Resources

Whatcom County Human Resources is looking for an experienced Office Coordinator who enjoys keeping a busy office organized while providing exceptional service to employees, applicants, and the public. As the administrative hub of our HR team, youll play a key role in supporting recruitment, onboarding, employee services, and the day-to-day operations that help our organization serve over 1,000 County employees.

The successful candidate will play a key role in keeping HR operations running smoothly by coordinating office activities, supporting recruitment and onboarding, maintaining confidential records, assisting with financial and administrative processes, coordinating training logistics, and providing exceptional customer service. The ideal candidate is calm under pressure, enjoys helping people navigate complex situations, and can maintain professionalism and confidentiality while interacting with employees who may be experiencing stressful or sensitive workplace issues.

What Youll Do

As our Office Coordinator, you will:

• Serve as the welcoming face of Human Resources, responding professionally and courteously to a wide variety of inquiries while maintaining a high level of customer service.
• Coordinate office operations, schedules, records, and administrative processes that support the HR team.
• Support recruitment, onboarding, benefit enrollment, and other personnel-related administrative activities.
• Maintain confidential personnel and administrative records with accuracy and discretion.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Assist with purchasing, invoices, budgeting support, and other financial administrative functions.
• Coordinate training sessions, meetings, and special projects.
• Support department websites, databases, and office technology.
• Recommend and implement improvements to office procedures and administrative workflows.

Were Looking For Someone Who:

• Enjoys being the person others rely on to keep an office organized and running smoothly.
• Takes pride in providing outstanding customer service and creating a welcoming experience for employees and the public.
• Is exceptionally organized and enjoys coordinating multiple projects and deadlines.
• Can be trusted to handle confidential information with discretion and professionalism.
• Communicates clearly and builds positive working relationships with people from all backgrounds.
• Learns new technology quickly and enjoys improving administrative processes.
• Is self-motivated, dependable, and comfortable working both independently and as part of a collaborative team.
• Appreciates that no two days in Human Resources are exactly alike.

Minimum Qualifications

Either:

• An Associates degree in business administration, office administration, public administration, or a related field and two years of progressively responsible administrative or office coordination experience;

OR

• A high school diploma or GED and six years of progressively responsible administrative, office coordination, clerical, or office management experience.

Equivalent combinations of education, training, and experience that demonstrate the ability to perform the essential functions of the position may be considered.

Preferred Qualifications

Preference may be given to candidates with experience in one or more of the following:

• Human Resources or public sector administration
• Supporting multiple managers or professional staff
• Records management and public records
• Financial or accounting support
• Website or content management
• Developing office procedures or training materials

Why Join Whatcom County Human Resources?

Human Resources partners with every County department to recruit, develop, and support an exceptional workforce serving our community. We value professionalism, collaboration, continuous improvement, and respectful customer service. This position offers the opportunity to make a meaningful impact while working with a knowledgeable and supportive HR team.

Supervisor: HR Manager

Hours of Work: Monday - Friday 8 AM - 4:30 PM

For more information, please review the job description.

Salary Range:

• Unrepresented- Range 3

Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA).

Supplemental Information

Please upload cover letter and resume with your application.

Whatcom County offers excellent benefits at no cost toemployees, including:

• Medical, Dental, and Vision coverage for employees AND their family
• Generous Paid Time Off (PTO) and 12 paid holidays annually. Prior related public service considered for setting accrual rate. Accrue up to 330 hours of PTO annually. Cash-out up to 40 hours over 330 maximum annually.

Employment YearAccrual - MonthAccrual - Year1st - 4th year18.00 hours5.4 Weeks5th - 9th year21.33 hours6.4 Weeks10th + year24.67 hours7.4 Weeks

• Lifetime pension through the Washington State Public Employees Retirement System (PERS), with joint contributions required from the employee and the County
• Voluntary Deferred Compensation Retirement with County match
• $50,000 Life Insurance coverage for employees
• Voluntary Term Life Insurance and Personal Accident Insurance
• Flexible Spending Account (FSA) available for health care and/or dependent care expenses
• Employee Assistance Program (EAP)
• Additional benefit information

Subject to satisfactory performance this position receives annual pay increases to the next step in the associated salary range (apx. 3.8%), in addition to any approved Cost of Living Adjustments (COLA).

01

How many years of office management experience do you have?

02

Which of the following administrative responsibilities have you regularly performed? (select all that apply)

• Calendar management
• Scheduling meetings
• Preparing correspondence
• Managing contracts or purchasing
• Processing accounts payable/receivable
• Event or meeting coordination
• Records management

03

This position supports a small team of professionals in a county government environment where priorities frequently shift, teamwork is essential, and providing responsive service to internal and external customers is critical. Describe your experience working in a collaborative office setting. How have you contributed to a positive team environment while balancing competing priorities and delivering high-quality service?

Required Question

Employer Whatcom County

Address 311 Grand Ave, Suite 107

Bellingham, Washington, 98225

Phone (360) 778-5300

Website https://www.whatcomcounty.us/1675/Current-Job-Openings