OFFICE COORDINATOR – INFORMATION TECHNOLOGY SERVICES

OFFICE COORDINATOR - INFORMATION TECHNOLOGY SERVICES

Reports To:

Director of Information Technology

Bargaining Unit:

PSE

Department:

Salary Schedule:

Schedule A-Office Professionals

Employment Type:

Classified

Salary Range:

IV

FLSA Status:

Hourly

Adoption Date:

7/25/19

Hours per Day:

8.0

Revised Date:

3/31/2025

Days per Year:

220

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.

Purpose Statement The job of Office Coordinator - Information Technology Services is done for the purpose/s of providing complex and confidential administrative support to department administrators and staff; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

Essential Functions:

• Assists staff, students, families, community members, and vendors (e.g. troubleshooting, notification setting, class/group creation, etc.) for the purpose of providing information, guidelines and other services.
• Compiles data from a variety of sources (e.g. bids/quotes, purchase orders, expenditures/budget, research, etc.) for the purpose of preparing reports and making recommendations to department administrators.
• Coordinates a variety of projects, functions and/or program components (e.g. network and program log-in/passwords, voicemail access code, third-party vendor accounts, etc.) for the purpose of ensuring accurate user access to buildings and compliance with digital data.
• Maintains a wide variety of manual and electronic documents, files and records (e.g. budget data, employee records, financial records, inventory/surplus records, meeting minutes, safety records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned administrators (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, board action forms, webpages, tipsheets, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, public works/capital projects, student data privacy agreements, summer student enrollment, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures and inventories equipment, supplies and materials for the purpose of supporting department operational functions and maintaining availability of required items.
• Reconciles department budget, and financial records (e.g. expense reimbursements, credit card transactions, travel documents, etc.) for the purpose of maintaining accurate account balances.
• Represents department administrators to both internal and external parties (e.g. staff, vendors, etc.) for the purpose of providing timely customer service.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Schedules a variety of activities (e.g. appointments, meetings, in-service events, professional development, travel reservations/accommodations, facility usage, etc.) for the purpose of achieving department and district goals and meeting target dates in compliance with established guidelines.
• Supports assigned administrators and department staff for the purpose of providing assistance, gathering and conveying information to provide support for their functions and responsibilities.

Other Functions:

• Performs other related duties as assigned (e.g. prepares formal bids and quotes, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone and in-person etiquette; concepts of grammar and punctuation; concept of sensitive data elements, and office practices and procedures.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; establishing and maintaining effective working relationships; working as part of a team; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units may be required to perform the job''s functions. There is some opportunity to affect the organization's services.

Work Environment

The usual and customary methods of performing the job''s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience with increasing levels of responsibility is desired.

Education (Preferred): Associates of Arts Degree

Education (Minimum): Targeted, job related education with study in job-related area.

Required Testing

None Specified

Certificates and Licenses

None Specified

Continuing Educ./Training

None Specified

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, please visit SEBB and SEBB Enrollment Guide or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.

Application Procedure: Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application.

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or skjobs@skschools.org.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation - including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:

Compliance/ADA/Title IX Coordinator:

Will Sarett,

Executive Director of Human Resources

2689 Hoover Avenue SE, Port Orchard, WA 98366

360-874-7071

sarett@skschools.org

Section 504 Coordinator:

Eric Nerison

Executive Director of Student Support

2689 Hoover Ave SE, Port Orchard, WA 98366

360-443-7062

nerison@skschools.org

Gender Inclusivity Compliance Officer:

Monica Zuber,

Assistant Superintendent for School Leadership

2689 Hoover Ave SE, Port Orchard, WA 98366

360-874-7003

zuber@skschools.org

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.