Office Coordinator

Manage day-to-day office operations, including scheduling, meeting/event coordination, office supplies and inventory, mail, shipping/receiving, visitor and phone support, and maintaining an organized office environment.
Coordinate company meetings, events, trainings, and offsite activities, ensuring logistics, technology (Teams/Zoom), materials, and office setup are prepared and functioning effectively.
Support Project Management operations by preparing and maintaining job-site boards with required postings and documentation.
Coordinate and distribute project documentation, including weekly foreman paperwork and revenue reports, ensuring materials are printed, mailed, and posted as required.
Support equipment asset management and administration, including maintaining equipment master listings, acquisition/disposal records, DMV transactions, bills of sale, and related documentation.
Provide HR and administrative support throughout the employee lifecycle, including applicant routing, interview scheduling and materials preparation, onboarding/offboarding coordination, and support for annual benefits renewals.
Maintain employee communications and workplace programs, including the birthday program, internal TV postings, and weekly equipment, labor, and apprentice report postings.
Support finance administration and expense tracking by reconciling credit card receipts to monthly spreadsheets and following up on missing documentation.
Provide administrative support for safety and training programs, including coordinating training rooms, food, IT, and other logistics.