Office Coordinator - Library

Office Coordinator - Library

Salary

$25.37 - $32.16 Hourly

Location

New Berlin Public Library, 15105 Library Ln., WI

Job Type

Part-time

Job Number

202600022

Department

Public Library Department

Division

Library

Opening Date

07/02/2026

Closing Date

7/17/2026 4:30 PM Central

• Description
• Benefits

POSITION SUMMARY

Under the general supervision of the Public Services Manager, the Office Coordinator is responsible for planning, coordinating, and overseeing office operations and administrative functions for Library Services. This is a 20-hour per week position.

ESSENTIAL DUTIES

• Assists with daily opening procedures, including preparing public computers, check-in machines, newspapers, and staff schedules (daily bulletin) for library operations.
• Sorts and distributes mail, interoffice correspondence, Bridges Library System materials, and other library materials to appropriate departments and staff; checks in, processes, maintains, and weeds the periodicals collection, and claims missing issues to ensure accurate records of subscriptions and holdings.
• Prints, posts, and removes official notices for public communication of Library, City, School District and community events.
• Coordinates and maintains scheduling for library display cases, exhibits, and donations in the Library's front lobby, ensuring organized presentation and timely rotation of materials.
• Coordinates schedules and operational needs for the Friends of the Library (FOL), serving as a liaison to support their activities, programs, and events.
• Acts as backup support for coordinating and managing Library meeting room reservations, ensuring coverage during absences or peak usage periods.
• Serves as backup support for facility maintenance and operations as needed.
• Schedules and performs training for meeting room media training.
• Manages Library supplies budget, orders and inventories all library supplies.
• Prepares accounts for collection agency, records transactions, updates records, runs

weekly report.

• Organizes, codes and records invoices for Director's approval, copies and submits to City Hall.
• Reconciles cash, cash register receipts, petty cash receipts, maintains cash log, prepares bank deposits.
• Provides back-up support for library staff at service desks as needed.
• Performs other duties as assigned.

QUALIFICATIONS

MINIMUM QUALIFICATIONS

• High school diploma or equivalent
• Minimum three (3) years' experience in administrative and clerical functions

PREFERRED QUALIFICATIONS

• Experience working in a Public Library or Municipality
• Professional degree in business administration, office administration, or related field.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to understand and perform routine library procedures.
• Ability to communicate effectively in both written and oral form with staff and public in person or on the telephone.
• Ability to sort efficiently in alphabetic or numeric order and to develop a working understanding of the Dewey Decimal System of library materials arrangement.
• Ability to follow directions.
• Ability to use computers, computer software, and manage computerized files.
• Ability to perform general office functions including keyboarding and filing.
• Knowledge of accounts payable and cash handling procedures.
• Ability to operate library business machines properly.
• Good organizational skills.

SUPPLMENTAL INFORMATION

PHYSICAL REQUIREMENTS

• Tasks involve extended period of sedentary work.
• Times where exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Task involves extended period of time at a keyboard.

ENVIRONMENTAL REQUIREMENTS

• None. This position is not substantially exposed to adverse environmental conditions.

SENSORY REQUIREMENTS

• The task requires close visual acuity to perform various activities.
• The task requires oral communications ability.
• The task requires sound perception.

PART-TIME EMPLOYEE

BENEFITS 2026

Please note that these descriptions are general statements and all benefits will be determined by the applicable plan documents in effect. Benefits are subject to change and may not be enrolled without meeting qualifying event deadlines and necessary eligibility.

SICK LEAVE

Leave is accumulated on a pro-rated basis to be equivalent to one (1) day per month based upon a full-time schedule. Hours are accumulated year to year with a pro-rated percent paid out upon retirement. Employees who are in their first 60 calendar days of employment are not permitted to utilize any leave, but upon completion of 60 days shall be credited with leave allowance from the date of hire.

WISCONSIN RETIREMENT

Employees of the City of New Berlin who work an average of 24+ hours a week are automatically enrolled in the Wisconsin Retirement System. The City and the Employee contributes to the pension. For further information see http://etf.wi.gov.

DEFERRED COMPENSATION (Section 457 Plan)

The City of New Berlin offers deferred compensation plans to allow employees to supplement their retirement income. Any amounts contributed are paid for fully by employee on a pre-tax or post-tax basis. The City offers two choices with VOYA or Wisconsin Deferred Compensation. For further information, consult with the Human Resources Department.

WORKERS COMPENSATION

Employees will receive workers compensation benefits based on state laws.

DIRECT DEPOSIT

All employees are required to have their full payroll checks direct deposited in a bank or credit union of their choice.

HOLIDAYS

Part-time employees shall receive payment for the following holidays which would otherwise be a workday under their regular schedule in the amount they would have received for working had the holiday not occurred:

New Years Day

Thanksgiving Day

Good Friday

Day after Thanksgiving

Memorial Day

Christmas Eve

Independence Day

Christmas Day

Labor Day

New Years Eve

VACATION

Part-time employees amount of vacation is based on the prorated amount of hours they are scheduled to work. For example, if a part time employee is scheduled for 20 hours a week. Then for the prorated amount it would be 20 hours divided by 40 hours x the vacation amount of hours for years of service. For example for 1 year it would be 20/40 x 96 hours (12 days) = 48 hours

After one (1) year of employment12 daysAfter three (3) years of employment13 daysAfter five (5) years of employment15 daysAfter seven (7) years of employment17 daysAfter ten (10) years of employment20 daysAfter fourteen (14) years of employment23 daysAfter fifteen (15) years of employment24 daysAfter nineteen (19) years of employment27 daysAfter twenty (20) years of employment29 days

FLEX TIME

Individual departments may use a flex time work schedule subject to the conditions outlined in the FLSA policy.

COMP TIME

Comp time may be accrued per FLSA Policy.

EAP (EMPLOYEE ASSISTANCE PROGRAM)

The Aurora EAP is available to employees and family members residing in the household.

Employer City of New Berlin

Address 3805 S. Casper Drive

New Berlin, Wisconsin, 53151

Phone 262-754-2454

262-754-1839

Website https://www.governmentjobs.com/careers/newberlinwi