Office Coordinator

The Fountain Group is a national staffing firm and we are currently seeking an ­­­­­­­­Office Coordinator for a prominent client of ours.  This position is in Livermore, CA 94550. Details for the position are as follows:

Location: Livermore, CA
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay Rate: $26–$28/hour
Work Arrangement: 100% Onsite
Start Date: ASAP following completion of required screenings
Opportunity: Long-term opportunity with potential for growth within the company

Position Overview

We are seeking a highly organized, proactive, and people-oriented Office Coordinator / Site Support Coordinator to provide comprehensive office management and day-to-day site support in Livermore, CA.

This is a highly visible, hands-on role that serves as a key point of contact for employees, visitors, vendors, and site leadership. The ideal candidate enjoys interacting with people, managing multiple priorities, solving day-to-day operational needs, and helping create a welcoming, organized, and engaging workplace environment.

This is not a traditional Executive Assistant position. While administrative experience is valuable, the role is focused on broad site support and office operations rather than dedicated executive-level calendar management or C-suite support. Responsibilities range from coordinating meeting spaces and ordering office supplies to assisting with employee badge requests, supporting site communications, planning employee events, and helping ensure the overall workplace runs smoothly.

The ideal candidate will be comfortable supporting individuals across all levels of the organization, working independently once trained, and taking initiative to anticipate and resolve needs.

Key Responsibilities

• Oversee daily office and site operations to maintain an organized, efficient, professional, and welcoming workplace environment
• Serve as a primary point of contact for employees, visitors, candidates, vendors, and site leadership
• Greet and direct visitors and candidates while providing a positive and professional onsite experience
• Build strong working relationships across the site and actively engage with employees in a highly interactive, people-focused environment
• Track, manage, prioritize, and follow up on incoming office and site support requests
• Coordinate conference rooms and meeting spaces, including scheduling, room setup, water, snacks, supplies, and general meeting support
• Maintain office supplies, equipment, and inventory while monitoring availability and cost efficiency
• Assist employees with badge requests, replacements, access-related coordination, and other general site needs
• Plan, coordinate, and execute employee engagement activities, onsite events, and culture-building initiatives
• Support overall site communications and prepare professional internal correspondence
• Compose, edit, proofread, and distribute professional communications as needed
• Coordinate with internal teams and external vendors to resolve office and workplace needs
• Provide administrative and operational support across the site, assisting employees and teams at all organizational levels
• Support special projects and assignments as needed
• Identify potential issues, anticipate needs, and take initiative to keep day-to-day operations running smoothly
• Maintain a professional, organized, and service-oriented workplace environment with minimal supervision

Required Qualifications

• Previous experience in office coordination, site support, workplace operations, administrative coordination, facilities support, reception, hospitality, or a related environment
• Strong organizational skills with exceptional attention to detail and follow-through
• Proven ability to manage multiple priorities, requests, and deadlines simultaneously
• Ability to work independently and take ownership of day-to-day responsibilities once trained
• Strong written and verbal communication skills
• Excellent interpersonal and customer service skills
• Comfortable interacting with employees, visitors, vendors, and leadership
• Professional, approachable, and highly people-oriented demeanor
• Strong problem-solving and critical-thinking abilities
• Ability to adapt quickly to changing priorities and unexpected needs
• Proficiency with standard office technology and Microsoft Office applications

Preferred Qualifications

• Experience supporting office operations or a corporate site environment
• Experience coordinating conference rooms, meetings, office supplies, visitors, vendors, or employee requests
• Experience planning employee engagement activities, office events, or site initiatives
• Experience in a highly visible, people-facing role
• Background in office coordination, workplace experience, facilities coordination, hospitality, reception, or site services