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Office Coordinator

Mashpee Commons LP

Mashpee, MA

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JOB DETAILS
SKILLS
Administrative Skills, Bookkeeping, Calendar Management, Communication Skills, Data Entry, Detail Oriented, Documentation, Follow Through, Interpersonal Skills, Leasing, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multitasking, Operational Support, Operations, Operations Management, Order Supplies, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Process Improvement, Property Management, Real Estate, Real Estate Development, Record Keeping, Rentals, Retail Leasing, Supplier Relationship Management (SRM), Systems Maintenance, Team Player, Telephone Skills, Time Management, Vendor/Supplier Relations, Writing Skills
LOCATION
Mashpee, MA
POSTED
5 days ago
Position Overview

We are a small, family-run real estate development and property management company seeking a highly organized and proactive Office Coordinator to support daily operations.

This role is central to maintaining an efficient, well-organized office while providing administrative support to multiple managers and serving as a key point of contact for tenants, vendors, and partners.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities

Administrative Support
  • Provide day-to-day support to multiple managers and team members
  • Manage calendars, schedule meetings, coordinate appointments
  • Prepare correspondence, reports, and internal documents
Office Operations
  • Oversee general office organization and ensure smooth daily operations
  • Maintain organized filing systems (digital and physical) with strong attention to detail
  • Order supplies and manage vendor relationships
Communication amp; Front Office
  • Answer and direct phone calls in a professional and courteous manner
  • Serve as the primary point of contact for tenants, clients, and visitors
  • Monitor and respond to general email inquiries
Real Estate Support
  • Assist with leasing documentation, applications, and tenant communications
  • Coordinate property-related logistics (showings, inspections, maintenance scheduling)
  • Help track lease dates, renewals, and key deadlines
Financial amp; Data Entry Support
  • Assist with basic bookkeeping tasks (invoice tracking, rent logs, expense entry)
  • Maintain accurate records and databases
  • Assist with special projects across property management and development
  • Identify opportunities to improve systems and processes within the office
  • Help ensure follow-through on key tasks and deadlinges
Qualifications
  • 2+ years of administrative or office coordination experience (real estate experience a plus)
  • Strong organizational skills and exceptional attention to detail
  • Ability to manage multiple priorities and work independently
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office (Work, Excel, Outlook): experience with property management software is a plus
  • Professional, reliable, and adaptable
Key Traits for Success
  • Highly organized and thorough
  • Resourceful and proactive
  • Comfortable in a small, team-oriented environment
  • Strong interpersonal skills and professionalism
  • Willingness to take on a wide range of responsibilities
Why Join Us
  • Collaborative, team envirnoment
  • Opportunity to gain broad exposure to real estate operations, property management, retail and residential leasing and development
  • Meaningful role with visibility across the organization
Please submit your resume and a brief letter highlighting your relevant administrative experience and interest in real estate and property management, along with your availability and compensation expectations.





About the Company

M

Mashpee Commons LP

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