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Office Coordinator

Atrium

New York, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Artificial Intelligence (AI), Calendar Management, Catering Services, Communication Skills, Conference Management, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Event Management, Genetics, Interpersonal Skills, Interviewing Skills, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Operational Support, Operations, Order Delivery, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Short Messaging Service (SMS), Team Player, Telephone Skills, Writing Skills
LOCATION
New York, NY
POSTED
Today
Client Overview:
Our client is a renowned cultural institution seeking an organized and professional Office Coordinator to support daily administrative operations in a dynamic museum environment. This role is ideal for someone who enjoys balancing administrative responsibilities with visitor-facing interactions while contributing to the success of a mission-driven organization. This is an excellent opportunity for an administrative professional who is passionate about arts, culture, and supporting a collaborative museum environment.

Salary/Hourly Rate:
$23/hr

Position Overview:
The Office Coordinator will play a vital role in supporting office operations, coordinating administrative activities, and ensuring a smooth and welcoming experience for staff, visitors, and external partners. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced cultural setting.

Responsibilities of the Office Coordinator:
  • Coordinate daily office operations and administrative functions.
  • Greet visitors, guests, and vendors in a professional and welcoming manner.
  • Answer and direct incoming calls and emails.
  • Schedule meetings, maintain calendars, and coordinate conference room usage.
  • Assist with data entry, filing, document management, and recordkeeping.
  • Order and maintain office supplies and inventory.
  • Support internal departments with administrative projects and special events.
  • Assist with meeting preparation, catering coordination, and logistics.
  • Process incoming and outgoing mail, packages, and deliveries.
  • Help maintain organized and efficient office workflows.
Required Experience/Skills for the Office Coordinator:
  • 1 - 3 years of administrative, office coordination, or customer service experience.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Professional demeanor and strong interpersonal skills.
  • Ability to work independently and collaboratively within a team environment.
Preferred Experience/Skills for the Office Coordinator:
  • Experience working in a museum, arts, nonprofit, educational, or cultural organization.
  • Event coordination or visitor services experience.
  • Experience supporting multiple departments or stakeholders.
Education Requirements:
  • Associate's degree is required.
  • Bachelor's degree is preferred.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 398209

About the Company

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Atrium

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