Office Coordinator

Tom James Company

  • Newton, Massachusetts
  • 11 days ago
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    Skills

    • Administrative Skillsunmatched
    • Artificial Intelligence (AI)unmatched
    • Clothes Makingunmatched
    • Customer Support/Serviceunmatched
    • Driver's Licenseunmatched
    • Establish Prioritiesunmatched
    • Fashion Industryunmatched
    • Lift/Move 30 Poundsunmatched
    • Multitaskingunmatched
    • Office Managementunmatched
    • Organizational Skillsunmatched
    • Property Managementunmatched
    • Reporting Skillsunmatched
    • Returns Processingunmatched
    • Salesunmatched
    • Sales Supportunmatched
    • Shipping/Receivingunmatched
    • Team Buildingunmatched
    • Time Managementunmatched

    Description

    At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.
     
    We currently have a part-time opening in our Newton, MA office. This is currently a part-time position with the potential to grow into a full-time position. Our position is for 40 hours per week at $25.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.
     
    Regular onsite attendance required.

    RESPONSIBILITIES

    Receiving & Shipping

    Unpacking received shipments daily 

    Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional

    Prepping and shipping out packages to clients and factories

    Processing returns, remakes, and alterations

    Helping clients when they come to the office

     

    Alterations 

    Entering alteration instructions into the proprietary system

    Communication with outside contractor tailors, delivering/picking up garments as needed

    Checking in alteration tickets upon completion

    Preparing alteration report for corporate office

     

    Telephones/E-Mail/Mail

    Answering incoming phone calls and relaying messages to appropriate Sales Professional

    Checking store e-mail daily and forwarding information to relevant person(s) 

    Making same day bank deposits and running errands

    Making follow-up calls to factories, customers, and corporate office

    Performing other duties as assigned

    REQUIRED KNOWLEDGE, SKILLS & ABILITIES

    Strong computer skills, including proficiency with Microsoft Office and Google Docs

    Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

    Strong organizational skills

    Ability to bend and lift 30 lbs.

    Management of office supplies

    Communicating with building management

    Ability to put together office monthly reports

    Assist with preparing for biannual trunk show events

    Valid driver’s license 

    We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

    Numbers & Facts

    LocationNewton, Massachusetts
    Websitehttp://careers.tomjames.com

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