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Office Coordinator

NW Staffing

PORTLAND, OR

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JOB DETAILS
SALARY
$55,000–$62,000 Per Year
SKILLS
Administrative Skills, Business Development, Calendar Management, Communication Skills, Conference Management, Content Management, Customer Relations, Data Quality, Detail Oriented, Diversity, Editing, Employee Benefits, Event Management, Interpersonal Skills, Intranet, Legal, Material Moving, Microsoft Office, Multitasking, Online Communications, Operational Support, Operations, Operations Management, Organizational Skills, Physical Demands, Professional Services, Project/Program Coordination, Proofreading, Team Player, Telephone Skills, Time Management, United States Department of Energy (DOE), Website Management
LOCATION
PORTLAND, OR
POSTED
2 days ago


Office Coordinator

Our client is seeking a proactive and professional Office Coordinator to manage front desk operations and provide administrative, communications, and event support in a collaborative, fast-paced law firm environment.




LOCATION: Portland, OR

SALARY: $55k-$62k/yr. DOE | Direct-Hire

SCHEDULE: Full-time; Monday-Friday | 8:00am-5:00pm


WHY YOU’LL LOVE THIS ROLE

  • Play a highly visible role at the center of daily operations, serving as a key point of contact for clients, visitors, and internal teams. 

  • Gain hands-on experience across office administration, communications, event planning, business development, and law firm operations in a fast-paced environment. 

  • Work collaboratively across departments while building valuable professional services experience and growing your organizational and project coordination skills.


KEY RESPONSIBILITIES 

  • Manage front desk operations by greeting clients and visitors, answering and routing calls, coordinating conference room schedules, and maintaining a professional and welcoming office environment. 

  • Provide administrative and operational support, including calendar management, document preparation, scheduling, office coordination, and assistance to attorneys and staff. 

  • Support internal and external communications by updating website and intranet content, proofreading materials, and maintaining accurate firm information and records. 

  • Coordinate firm events, CLE programs, sponsorships, and business development activities while collaborating with administrative teams to support day-to-day operations and ensure timely completion of projects.
     


WHAT WE’RE LOOKING FOR 

  • Proficient in Microsoft Office and content management tools, with strong administrative skills in calendar management, scheduling, and conference room coordination; experience with website or intranet platforms is a plus. 

  • Strong organizational, multitasking, and communication skills, including proofreading and editing abilities, with the ability to manage competing priorities and deadlines in a fast-paced environment. 

  • Detail-oriented, professional, and service-focused with strong interpersonal skills, a proactive approach to event coordination and communications, and the ability to work independently and collaboratively. 

  • 1+ year of administrative or office experience required; 2+ years preferred, ideally in a professional services or law firm environment, or an equivalent combination of education and experience.


PHYSICAL REQUIREMENTS

This role requires prolonged desk and computer work, frequent in-person and phone communication, and the ability to occasionally lift or move office materials and event supplies up to 20 pounds.

 

DIVERSITY, EQUITY, AND INCLUSION STATEMENT
 We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.


This position is offered through the Legal Northwest Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Legal Northwest Branch for immediate consideration. Or contact our office directly at 503.242.2514 to speak with a Recruiter.
Job ID# 141318




For more information regarding our company and employee benefits please click on the links below. 




About Legal Northwest | NW Staffing Resources

NW Staffing Employee Benefits


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