The Office Coordinator maintains an efficient office environment and day-to-day operations of the business. Handle staff, client and vendor requests. Nurtures our important company culture and provide Human Resource, Accounting and Administrative support.
REPORTS TO: Director Finance and Operations
DIRECT REPORTS: None
· Manage office tasks (e.g., ordering office supplies/maintaining inventory, coffee machine & copier maintenance)
· Handle incoming and outgoing communications (e.g., phone, email, fax, deliveries)
· Update and distribute weekly reports & directories to staff
· Prioritize and respond to customer, employee and supplier requests
· Admin for the company travel system and booking travel for all new hires
· Responsible for internal TV monitor slide creation, updating and maintenance
· Coordinate office building maintenance with vendors and resolution of issues
· Maintains Asset Tracking and equipment assignment in company ERP system
· Finance support for AP invoice entry and AR Follow ups
· Responsible for staff mobile phone process including purchasing, tracking, invoice review & maintenance.
· Purchase and tracking of annual staff allowance of company logoed items
· HR Support including: New Hire welcome process & other light administrative tasks
· Assist in execution of company meetings, events, corporate functions, etc.
· Coordinate company-supported charitable activities & volunteer team
· Perform other duties as assigned
TECHNICAL SKILLS:
· Strong knowledge in MS Office – including Outlook, Word, Excel & PowerPoint
· Proficient with internet usage
SOFT SKILLS & ABILITIES:
· Strong written and verbal communication skills
· Pleasant and professional demeanor in all client and internal communications
· Ability to multi-task
· Attention to details
· Intellectually resourceful with sound judgment and effective decision-making abilities
· Independent worker and able to work effectively on daily tasks without direct supervision
· Strong organization skills and ability to operate efficiently throughout daily tasks
· Demonstrates empathy with users and professionalism at all times
· Work well with clients at all levels, from executive to IT to end user
· Operates with client satisfaction in mind
· Energy, enthusiasm and results-oriented
EDUCATION, EXPERIENCE, & KNOWLEDGE:
· Minimum 3+ years relevant business experience
· Associate’s degree preferred
· Accounts Receivable/Accounts Payable experience a plus
WORK ENVIRONMENT/PHYSICAL DEMANDS:
· Use of computer and office equipment
· Ability to remain calm and effective during time-sensitive situations
· Performs all administrative functions expected at this level
· Ability to lift up to 30 lbs.
ADDITIONAL REQUIREMENTS:
· Valid driver’s license in your state of residence and reliable personal vehicle
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