Job Title: Office Coordinator Sales & Proposal Support
Location: Onsite
Industry: IT Recruiting & Staffing
Job Summary
We are looking for a highly organized and proactive Office Coordinator to support our IT recruiting and staffing operations. This role will be responsible for office administration, communication management, proposal coordination, sales support, deadline tracking, and business development activities.
Key Responsibilities
- Coordinate daily office operations and administrative activities.
- Manage communication and coordination between teams, management, clients, and vendors.
- Track project and proposal deadlines to ensure timely completion.
- Coordinate proposal development by gathering information, organizing documents, and following up with team members.
- Support sales activities, including maintaining sales materials, presentations, and client documentation.
- Research prospective clients and identify new business opportunities.
- Conduct outreach to potential customers through email, phone, LinkedIn, and other channels.
- Schedule meetings, maintain records, prepare reports, and track action items.
- Assist with pipeline management and sales reporting.
Qualifications
- Bachelor's degree preferred.
- 2+ years of experience in office coordination, administrative support, sales coordination, or proposal management.
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and follow-up abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience in IT staffing, recruiting, or consulting is a plus.
Key Skills
- Communication Management
- Office Administration
- Proposal Development & Coordination
- Sales Support & Coordination
- Business Development
- Project & Deadline Tracking
- Client Outreach
- Relationship Management
- Microsoft Office Suite
- Organizational & Time Management Skills