Office Coordinator

Position Summary
We are seeking a friendly, organized, and professional Office Coordinator to serve as the first point of contact for staff, clients, volunteers, and visitors. This role supports daily office operations by providing administrative assistance to multiple departments, including Human Resources and Data & Outcomes, while ensuring a welcoming and efficient office environment.

This position is fully in-office and requires exceptional customer service, organization, and attention to detail.

Essential Duties

• Welcome visitors and staff while providing exceptional customer service.
• Answer and direct incoming phone calls professionally and efficiently.
• Enter client information accurately into agency databases and HMIS.
• Coordinate volunteer schedules related to data entry activities.
• Order office supplies and business cards.
• Coordinate employee anniversary gifts and recognition.
• Process background checks and fingerprints through the Utah Office of Licensing.
• Assist with employee engagement initiatives and send reminder communications.
• Provide administrative support to the Human Resources and Administrative teams.
• Maintain front desk coverage during business hours.
• Attend work consistently and maintain reliable attendance.

• Organize and maintain office records while protecting confidential information.
• Ensure the front office is secure by locking the entrance at the end of each business day.
• Assist with additional administrative projects as assigned.

Qualifications

• Previous experience in an administrative, receptionist, office coordinator, or customer service role preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional phone etiquette and interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to maintain confidentiality and professionalism.
• Comfortable interacting with a diverse group of employees, clients, volunteers, and community members.
• Willingness to accept direction and work collaboratively with a team.
• Must be able to successfully pass a Utah DHS Office of Licensing background screening and pre-employment drug screen.
• Physical Requirements
• Work is performed in a professional office environment.
• Frequent computer use throughout the workday.
• Regular sitting, standing, walking, and light lifting associated with office duties.