Office Coordinator
Contract-to-Hire | San Diego, CA 92121 | $22.00-$25.00/hour
LHH Recruitment Solutions is partnering with an established community management organization to hire an Office Coordinator for its San Diego office.
This is an excellent opportunity for a motivated administrative professional who enjoys being the first point of contact for visitors while supporting office operations, scheduling, inventory management, and internal coordination.
The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast paced office environment. This position offers exposure to leadership, opportunities for professional growth, and a variety of responsibilities that make a meaningful impact on daily business operations.
Responsibilities
Welcome and assist office visitors and residents as the primary front desk point of contact
Process incoming and outgoing mail
Maintain payment logs and route checks appropriately
Coordinate office, company, and board meeting calendars
Track and process architectural review applications (ARC)
Manage distribution and tracking of keys, fobs, parking passes, and homeowner materials
Monitor office and kitchen supplies and place orders as needed
Maintain organization of common areas, storage spaces, and supply rooms
Scan and distribute documents to shared mailboxes
Support company communications, announcements, and office initiatives
Assist with event planning, employee appreciation activities, vendor meetings, and special projects
Prepare presentations and administrative materials for meetings
Provide general administrative support to office leadership and operational teams
Qualifications
Previous experience in a receptionist or administrative support role
Strong organizational and multitasking skills
Professional verbal and written communication abilities
Proficiency with Microsoft Outlook, Word, and basic Excel
Experience managing calendars and scheduling activities
Ability to work independently and take initiative
Customer service focused with strong attention to detail
Preferred Qualifications
Experience in property management, real estate, hospitality, or professional services environments
Associate's or Bachelor's degree
Experience supporting multiple departments or office leadership teams
Schedule & Work Environment
Monday through Friday
8:00 AM to 4:30 PM
Fully onsite in San Diego, CA 92121
Professional business casual office environment
Why Join?
Stable contract-to-hire opportunity
Exposure to leadership and cross-functional teams
Opportunities for long-term career growth and internal advancement
Collaborative and professional office environment
Diverse responsibilities spanning administration, operations, scheduling, and event coordination
Pay Range: $22.00-$25.00 per hour
Pay Details: $22.00 to $25.00 per hour
Search managed by: Nicolette Suskauer
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.