Office CoordinatorPenmac Staffing is seeking a detail-oriented Office Coordinator for a local architectural firm in the Springfield area. This is a full-time, temp-to-hire opportunity for someone who enjoys a fast-paced office environment and takes pride in accuracy, organization, and customer service. The Office Coordinator serves as the first point of contact for clients and visitors while helping ensure all documents and project materials are accurate before being released. This role requires strong multitasking abilities, excellent communication skills, and a high level of attention to detail.Requirements for the Office Coordinator
- High school diploma or equivalent preferred
- Minimum of 1 year of prior clerical or administrative experience required
- Strong attention to detail and organizational skills
- Proficiency with Microsoft Word, Excel, and Adobe Acrobat
- Professional communication and customer service skills
- Ability to handle multiple projects and priorities simultaneously
- Basic math skills required for change orders and pay applications
Office Coordinator Responsibilities
- Work closely with architects to finalize documents prior to release to clients and consultants
- Perform quality control checks on contracts, plans, transmittals, and other outgoing documents
- Prepare contracts, correspondence, and project documentation using Word, Excel, and Acrobat
- Answer and direct calls using a multi-line telephone system
- Greet clients and visitors in a professional manner
- Assist with shipping, mailing, and document distribution
- Work collaboratively with office staff
- Support partners and employees with administrative tasks and special projects
- Ensure accuracy and completeness of documents before they leave the office
Schedule & Pay
- Full-Time
- Monday through Friday
- 8:00 AM to 5:00 PM
- Pay: $20.00 per hour
Ready to apply? Apply online today or contact Penmac Staffing's Springfield branch for more information.
Why Penmac?
Penmac Staffing offers affordable health insurance options with no waiting period! Long-term Penmac employees may participate in our 401k retirement savings plan and become participants in our employee stock ownership plan. We provide free, fast, and friendly help finding a job that matches your skills and schedule.
About Penmac Staffing
We have been placing people first since 1988. We offer temporary, temp-to-hire, long-term, and direct hire job opportunities in a variety of industries. Penmac, a 100% employee-owned company, operates over 30 offices in eight states.
Penmac is an Equal Opportunity Employer.
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