Office Coordinator - Webster, TX

The Office Coordinator provides comprehensive administrative and operational support to the branch office, working closely with the Office Manager to ensure efficient daily operations. A significant portion of this role is dedicated to MLS listing management and transaction support for sales associates. This position serves as a key resource for agents throughout the listing process while also providing front-desk reception, customer service, and general administrative support.

Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team

What You'll Do

• Provide administrative support related to MLS and contract processes, including entering, maintaining, and updating listings and documents in MLS and other real estate databases.
• Serve as a trusted resource for agents, providing day-to-day support and helping keep transactions and office operations running smoothly.
• Act as a key point of contact for the office by managing front desk activities, incoming calls, visitors, and general office communications.
• Support the onboarding of new agents by coordinating materials, systems access, and office orientation.
• Assist with marketing materials, listing presentations, office communications, and agent support initiatives.
• Partner with Accounting to submit and track billing and expense documentation.
• Help create a professional and welcoming office environment by maintaining supplies, coordinating meetings and events, and supporting overall office operations.
• Take on additional projects and responsibilities that contribute to the success of the office and the agents we support.

What We're Looking For

• Minimum of one (1) year of customer service experience in a professional office environment required; Texas Real Estate License strongly preferred, or proven relative experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); working knowledge of Adobe Acrobat preferred.
• Ability to learn new systems quickly and maintain accurate, well-organized digital records.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• A professional, dependable team player with strong problem-solving skills and attention to detail.

Why Join MTSIR

• Join a well-established, respected luxury real estate brand.
• Work in a collaborative, professional office environment.
• Opportunity to expand skills in real estate operations and office management.