Office Coordinator (Client-Facing Admin Role)
Location:Salary: $18–$24/hour (depending on experience) – or $38k–$50k/year full-time
We’re a growing team looking for an organized go-getter to keep things running smooth. You’ll be the friendly face (and voice) our clients love—handling scheduling, estimates, follow-ups, and payments without missing a beat.
What you’ll do:
• Manage client calendars: book jobs, set start dates, reschedule when life happens
• Send out estimates and invoices
• Follow up on payments—polite but firm
• Check in regularly with customers via phone/email/text—build trust, spot issues early
• Keep our office humming: answer calls, track supplies if needed, manage customer requests
Who we’re after:
• 2+ years in admin, customer service, or coordination (office experience a big plus)
• Killer phone skills—warm, clear, no-nonsense
• Solid with Google Workspace or Microsoft Office (Excel for tracking, Outlook for emails)
• Detail-obsessed, multitasker who stays calm when it’s busy
• Bonus: experience chasing invoices or using CRM tools, google sheets or excel skills a huge plus
Perks:
• Full-time, Monday–Friday, 08:30-04:30
• Health/dental after 90 days
• Paid time off + holidays
• Room to grow—maybe into ops manager someday
If you’re the type who loves keeping people happy and details locked down, apply now! Send resume + quick note: “Why you’d rock this role.” – We’re small but mighty. Let’s chat.