Plant Administrator / Office Coordinator

Location: Williamsport, MD 21795
Schedule: 1st Shift, 8:00 AM–4:30 PM
Hours: 40 hours per week
Pay Rate: $22.00/hour
Employment Type: W-2 Contract
Assignment: October 5, 2026 – April 5, 2027
Openings: 1
Industry: Manufacturing / Administrative Support

Position Overview

We are seeking an organized and professional Plant Administrator / Office Coordinator to provide administrative and front-office support for a manufacturing facility in Williamsport, MD.

This position serves as the first point of contact for the facility and supports a variety of administrative functions, including visitor reception, personnel and training records, document management, office supplies, employee engagement activities, and general office operations.

The ideal candidate has previous administrative or general office experience, strong organizational skills, and proficiency with Microsoft 365, particularly Word and Outlook. Previous administrative experience within a manufacturing, industrial, warehouse, or plant environment is highly desirable.

Key Responsibilities

• Serve as the first point of contact for the facility and provide professional assistance to employees, visitors, and guests.

• Greet visitors and maintain an organized and professional reception area.

• Support day-to-day administrative operations for the facility.

• Maintain communication systems and coordinate the upkeep of general office equipment.

• Help maintain organized and professional common areas.

• Assist with personnel records in accordance with company policies and applicable requirements.

• Maintain employee documentation and training records.

• Maintain organized electronic and physical filing systems in accordance with established document-retention policies.

• Monitor office supply inventory and place orders as needed.

• Assist with planning and coordinating employee and site engagement activities.

• Review, edit, format, and update business documents.

• Assist with updates to employee handbook materials and collective bargaining agreement (CBA) documents.

• Provide general administrative support to plant leadership and employees as needed.

Required Qualifications

• High school diploma or GED required.

• Previous administrative, office support, office coordinator, receptionist, or similar experience.

• Proficiency with Microsoft 365 required, particularly Microsoft Word and Outlook.

• Experience with Microsoft Excel and PowerPoint.

• Strong written and verbal communication skills.

• Strong organizational and time-management abilities.

• Excellent attention to detail and accuracy.

• Ability to maintain organized records and documentation.

• Ability to handle confidential employee and business information professionally.

• Ability to manage multiple administrative priorities.

• Professional interpersonal and customer-service skills.

Preferred Qualifications

• Business Administration degree preferred.

• Previous administrative experience in a manufacturing or industrial facility.

• Experience maintaining personnel or employee records.

• Experience maintaining training documentation.

• Document control or records-management experience.

• Experience supporting employee engagement activities.

• Experience editing and maintaining policies, handbooks, procedures, or similar business documents.

Ideal Candidate Background

Candidates with experience in the following areas may be particularly well suited:

• Plant Administrator

• Administrative Assistant

• Office Coordinator

• Office Administrator

• Plant Administrative Assistant

• Manufacturing Administrative Assistant

• HR Administrative Assistant

• Personnel Records

• Training Records

• Document Control

• Records Management

• Microsoft 365

• Microsoft Word / Outlook

• Front Desk / Reception

• Manufacturing Office Support