Administrative Skills, Catering Services, Communication Skills, Consulting, Customer Experience, Customer Relations, Detail Oriented, Establish Priorities, Executive Assistant Skills , Facilities Management, Interpersonal Skills, Logistics, Mail Processing, Medical Office Administration, Multitasking, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Problem Solving Skills, Team Player
Office Facilities Administrator
A top-tier global consulting firm is seeking a polished, detail-oriented Office Facilities Administrator to support daily office operations within a collaborative and high-performing San Francisco team. This is an excellent opportunity for someone eager to grow within administration and office operations while gaining exposure across executive support, HR, and internal operations. This role is ideal for someone who is warm, proactive, highly organized, and thrives in a fast-paced, client-facing environment.
What You'll Do
- Manage front-of-house operations and create a welcoming, professional experience for clients and guests
- Direct incoming calls and communications to the appropriate teams and departments
- Coordinate meeting rooms, catering, office logistics, and internal events
- Oversee office supplies, inventory, vendor coordination, and facilities-related needs
- Support onboarding logistics for new hires and contractors
- Manage incoming and outgoing mail processes
- Assist Executive Assistants with time and expense-related tasks
- Help maintain a polished, organized, and efficient office environment
- Support ad hoc administrative and operational projects across departments
- Collaborate closely with internal teams to ensure smooth day-to-day office operations
What We're Looking For
- Bachelor's degree required
- Prior office, hospitality, reception, medical office, or administrative experience preferred
- Strong communication and interpersonal skills with a polished, professional presence
- Exceptional attention to detail and organizational skills
- Ability to multitask, prioritize, and remain composed in a fast-paced environment
- Strong problem-solving skills and a proactive mindset
- Team-oriented with the ability to work independently when needed
- Interest in administration, operations, and long-term career growth
Please submit your resume for consideration!
C
Career Source Group, LLC