Office Generalist - Academic Support Unit 5

Department: CAS Academic Support Unit 5
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $19.36 - $28.75 per hour
FTE: 1.0

Review of Applications Begins

April 22, 2026; position open until filled

Special Instructions to Applicants

A complete application must include:
• A current resume/CV
• A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position
• Three (3) professional references with contact information

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.

CAS is organized into six Academic Support Units (ASUs), each housing staff, managers, and an associate director, who provide undergraduate and graduate academic support, as well as faculty and operational support to the multiple academic departments and programs in CAS. ASU 5 is a uniquely positioned unit that provides support to faculty and students interested in how artistic expression and human experience intersect with both the humanities and social sciences, in the past and in the present. Covering disciplines that study ethnicity, history, culture, identity, and creativity, ASU 5 is a hub of research and instruction for some of the most vital and profound subjects posed in our modern global society. ASU 5 includes the following departments, programs, and research center: Anthropology; Black Studies; the Center for Latino/a and Latin American Studies; Cinema Studies; Creative Writing; History; Geography; Indigenous, Race, and Ethnic Studies; Latinx Studies; Native American & Indigenous Studies; Queer Studies; Theatre Arts; University Theatre; and Women's, Gender, and Sexuality Studies.

Position Summary

This position serves in one of the six Academic Support Units (ASUs) within the College of Arts and Sciences Division of Administrative Services (CASDAS). The Office Generalist serves as the main receptionist for the ASU and works closely with other staff, providing logistical support across Operations and Academic functional areas as directed by the Operations Manager. Duties may include supervising student workers, maintaining a front office, coordinating deliveries, tracking supply and equipment inventories, scheduling conference rooms, coordinating events, providing general communications support, coordinating building maintenance and tech support, and other daily office operational tasks. As the first point of contact for the ASU, the Office Generalist interacts with staff, faculty, students, and members of the public to route inquiries, disseminate information, and address issues. The Office Generalist applies standard operating procedures and unit policies to direct workflows and respond to requests, escalating matters up to the Operations Manager when needed.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Excellent organizational and time management skills, with attention to detail.
• Effective communication skills.
• Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software.
• Ability to learn new software.
• Ability to understand and apply policies, procedures, rules, and/or regulations.
• Ability to problem-solve and exercise sound judgment.

Preferred Qualifications

• Experience in a college or university setting.
• Experience with communications.
• Experience with front office operations.
• Experience with supervising or functioning as a team lead.

FLSA Exempt:

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please

uocareers@uoregon.edu

or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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