Office Manager

About Bering Straits Professional Services, LLC

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders and a dedication to continual improvement of their management systems. Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.

About this position: Office Manager                   Location – Aberdeen, MD

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $71k

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Provide daily on-site office management, administrative support, operational coordination, and general office oversight for the program office.
• Serve as the primary administrative support resource to the Program Manager (PM), assisting with day-to-day program operations, scheduling, communications, follow-up actions, and administrative coordination.
• Assist the Program Manager with travel coordination, correspondence, administrative reporting, and operational support activities.
• Prepare and maintain meeting minutes, action trackers, program schedules, and administrative records.
• Support preparation of presentations, briefing materials, reports, and contract-related documentation.
• Coordinate office communications, team activities, meetings, and visitor engagements.
• Manage calendars, coordinate meetings, prepare agendas, track action items, and support meeting logistics for the PM and program staff.
• Coordinate building activities, maintenance requests, facility access, service visits, and office operational requirements.
• Support visitor access procedures, badging coordination, escort coordination, and site access requirements while ensuring compliance with security procedures.
• Assist in managing vendors, utilities, and service providers, including scheduling, issue resolution, and follow-up coordination.
• Purchase, track, reconcile, and maintain office supplies, building supplies, equipment, and team resources.
• Maintain organized office records, trackers, spreadsheets, files, contact lists, vendor records, receipts, and administrative documentation.
• Support onboarding activities, workspace preparation, office readiness, and employee setup for new personnel.
• Monitor office operations and proactively identify administrative, operational, facility, or support issues requiring PM attention.
• Ensure compliance with Government facility security procedures and company administrative policies.
• Elevate office, facility, vendor, supply, scheduling, or access issues to the Program Manager as appropriate.
• Ensure professional office appearance, organization, and operational readiness always.

Required (Minimum Necessary) Qualifications

• Active Secret clearance
• Associate degree required, Bachelor’s degree preferred.
• Minimum of three (3) years of experience in office management, administrative support, executive assistance, operations coordination, facilities coordination, vendor coordination, program support, or related operational support roles.
• Ability to work on site Monday through Friday.
• Experience supporting a Program Manager, senior leadership, or operational management team.
• Experience coordinating vendors, utilities, visitors, internal staff, and external stakeholders.
• Experience purchasing, tracking, and reconciling office, building, or team supplies and expenses.
• Proficiency with Microsoft Office Suite, SharePoint, Adobe Acrobat, Teams, and office management software.
• Experience managing calendars, scheduling meetings, maintaining records, preparing reports, and managing administrative correspondence.

Knowledge, Skills, Abilities, and Other Characteristics

• Strong organizational, multitasking, and time management skills with exceptional attention to detail and follow-through.
• Professional written and verbal communication skills.
• Strong administrative, operational coordination, and office management skills in a fast-paced environment.
• Ability to support Program Management activities and prioritize multiple competing tasks effectively.
• Ability to coordinate building, vendor, visitor, security, and team activities professionally and efficiently.
• Ability to handle sensitive or confidential information with discretion and professionalism.
• Ability to work independently in a fast-paced Government contracting environment.
• Ability to follow security, visitor control, badging, and access procedures.
• Strong customer service mindset when interacting with Government personnel, contractors, vendors, and visitors.
• Ability to maintain accurate trackers, logs, schedules, receipts, records, and administrative documentation.
• Proficiency in document management, filing systems, office technology, and general business operations.

Preferred

• Bachelor’s degree from an accredited institution.
• Experience supporting a DoD or federal contract environment.
• Experience working on a military installation or controlled-access facility.
• Experience supporting Program Manager or senior program leadership.
• Experience with visitor access, badging, escort procedures, or facility access requirements.
• Experience with administrative reporting, operational tracking, or contract support activities.

Supervisory Responsibilities

·         This position will have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

·         This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Employees must maintain mental alertness. Work is primarily office based. Must be able to sit, stand, walk, use a computer, communicate effectively, and occasionally lift up to 25 pounds.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Physical Setting: On-site Government contract office and facility environment.
• Schedule and Flexibility: Monday through Friday, full-time.
• Other Pertinent Work Details: Active Secret clearance is required.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.  All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.