Office Manager: Admin / Account Specialist

Office Manager: General Admin & Accounting Specialist 

Job Description

We are a fast growing construction & trucking company seeking a dependable and

detail-oriented office management position to handle day-to-day office related correspondence. This

role is ideal for someone who is comfortable handling both accounting and administrative responsibilities and

enjoys working in a small business, hands-on environment.

This position plays a key role in supporting daily operations, maintaining accurate financial records, Invoicing, filing, and assisting

with payroll. Experience in construction or job-based environments is a plus.

Key Responsibilities

Daily invoicing to vendors 

 Manage accounts payable, including entering vendor bills and processing payments

Assist with accounts receivable and customer invoicing

Process payroll and assist with payroll tax filings (monthly/quarterly)

Perform bank and credit card reconciliations

Maintain accurate financial records in QuickBooks

Support general ledger maintenance and ensure data accuracy

Assist with financial reporting, including balance sheet and profit & loss

Handle HR-related tasks such as onboarding, employee records, and general support

Help maintain organized accounting processes in a fast-paced environment

Potential involvement in job costing and project tracking

Qualifications

3–5 years of experience in bookkeeping or accounting role

Experience with QuickBooks required

Associate’s or Bachelor’s degree in Accounting (preferred)

Proficiency in Microsoft Excel (preferred)

Strong understanding of basic accounting principles

Ability to manage multiple responsibilities in a small business setting

High attention to detail and strong organizational skills

What We’re Looking For

A reliable, adaptable professional who is comfortable wearing multiple hats and supporting both General admission related work & accounting

functions. The ideal candidate takes ownership of their work, stays organized, and contributes to keeping

operations running smoothly.

If interested please call: (440)-487-9868