Office Manager and Exec Admin Assistant

MACOM Technology Solutions Holdings

Morrisville, NC

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JOB DETAILS

SKILLS

Administrative Skills, Aerospace and Defense, Artificial Intelligence (AI), Circuit Design, Cloud Computing, Communication Skills, Computer Workstations, Conferences, Data Quality, Dental Insurance, Detail Oriented, Establish Priorities, Executive Assistant Skills , High School Diploma, Identify Issues, Leadership, Leading Edge Technology, Medical Equipment, Microsoft Office, Microwaves, Multitasking, Needs Assessment, Network Administration/Management, Network Operations Center, Network Support, Office Management, Onboarding, Operations Management, Operations Processes, Organizational Skills, Photonics, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Management, Product Packaging, Project Evaluation, Property Management, Radio Frequency, Relationship Management, Reporting Skills, Satellite Communications, Schedule Development, Semiconductors, Software Engineering, Standards Development, System Architecture, Technical Leadership, Technical Support, Telecommunications, Test & Measurement Equipment, Time Management, Travel Planning, Vision Plan, Wafer Manufacturing, Wireless Communications, Writing Skills

LOCATION

Morrisville, NC

POSTED

1 day ago

Company Overview:
MACOM (NASDAQ: MTSI) is a global leader in the design and manufacture of advanced semiconductor products across a diverse range of end markets, including Data Centers, Telecommunications, Industrial and Aerospace and Defense. We develop innovative, cutting-edge technologies and products across the spectrum of radio frequency (RF), microwave, millimeter wave, photonics and high-speed analog technologies. Our solutions support critical network infrastructure applications like artificial intelligence, high performance computing, satellite communications, radar, unmanned aerial vehicles, medical equipment, test and measurement and advanced wireless networks.

MACOM has more than 75 years of expertise in semiconductor process development, wafer fabrication, circuit design, advanced packaging, systems architecture and applications engineering. We are committed to our customers' success. We partner with customers to help solve their most challenging problems by providing semiconductor solutions that are at the forefront of the highest power, highest frequency and/or highest data rates.

Leading technologies, innovative products and driven employees. Come be a part of MACOM and help advance the next generation of connectivity infrastructure!

Office Manager and Executive Admin Assistant

Overview: This position acts as a support function to various departments within the company, and identifies and addresses the needs of the business while performing administrative tasks to ensure the company's workflow runs smoothly.

Key responsibilities:
- Manage daily office operations to ensure seamless functioning while providing support to employees and leadership.
- Coordinate with other support functions including IT, EHS, HR, Security to ensure that operations are organized and efficient.
- Suggest more efficient ways to run the office and troubleshoot malfunctions. Responsible for developing standards and promoting activities that enhance operational procedures.

- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and administrative functions are properly assigned and monitored.
- Manage executives' schedules, organize travel by planning accommodations and reservations, and appointments. Coordinate and organize off-site conferences. Lead the planning and execution of onsite corporate company events.
- Create regular reports, agendas, itineraries, documents, slide decks, and update internal databases. Facilitate internal communications (e.g. distribute information and schedule presentations).
- Support orientation and onboarding of new employees, and provide general support to visitors. Prepare offices and workstations for new hires.
- Partner with HR to maintain office procedures and policies. Ensure security, integrity, and confidentiality of data.
- Manage relationships with internal teams as well as external property management vendors, service providers, and landlord, to perform, review and analyze special projects and keep the management properly informed.
- Inventory, order, maintain organize and distribute office supplies and ensure that all items are invoiced and paid on time.
- Maintain a safe, secure, and pleasant work environment

Experience and Education:
- High School diploma or equivalent required. Bachelor's/University degree is a plus.
- 5+ years' experience with a proven track record of supporting a fast-paced, agile environment; experience within a large, matrixed, publicly traded organization strongly preferred.

Skills/Competencies:
- Self-motivated with a proactive, solutions-oriented mindset and with proven project and process management skills
- Strong communicator who provides clear direction and drives action toward strategic outcomes
- Detail-oriented with strong organizational skills and capabilities
- Able to effectively manage competing priorities, time constraints, and demands, Able to maintain composure and focus when navigating high-pressure situations and shifting priorities
- Proficiency in enterprise technology platforms and productivity tools (Microsoft Office Suite, Zoom, cloud-based systems) with demonstrated ability to manage workflows and present data effectively
- Thrives in dynamic, fast-paced environments with demonstrated resilience and adaptability
- Strong independent judgment with ability to solve complex problems autonomously
- Uncompromising integrity and discretion when handling sensitive and confidential matters
- Professional demeanor with proven ability to build productive relationships and resolve conflicts across all organizational levels
- Proven office management, administrative, or assistant experience
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills.Excellent written and verbal communication skills. Strong organizational and planning skills

EEO:
MACOM is an Equal Opportunity Employer committed to a diverseworkforce. MACOM will not discriminate against any worker or job applicant onthe basis of race, color, religion, sex, gender identity, sexual orientation,national origin, age, disability, genetic information, veteran status, militaryservice, marital status, or any other category protected under applicable law.

Reasonable Accommodation:
MACOM is committed to working with and providing reasonableaccommodations to qualified individuals with physical and mental disabilities.If you have a disability and are in need of a reasonable accommodation withrespect to any part of the application process, please call +1-978-656-2500 oremail HR_Ops@MACOM.com. Provide your name, phone number and the position titleand location in which you are interested, and nature of accommodation needed,and we will get back to you. We also work with current employees who request orneed reasonable accommodation in order to perform the essential functions oftheir jobs.

ITAR
Due to ITAR regulations, only candidates who are U.S. Persons(U.S. citizens, U.S. nationals, lawful permanent residents, or individualsgranted asylum or refugee status) will be considered for this position.

Benefits: This position offers acomprehensive benefits package including but not limited to:
Health, dental, and vision insurance.
Employer-sponsored 401(k) plan.
Paid time off.
Professional development opportunities.

About the Company

MACOM Technology Solutions Holdings

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