Here's the draft:
Assistant Office Manager — Home Energy Pros
Fort Wayne, IN | Full-Time, In-Office
About Us
Home Energy Pros is a fast-growing home energy services company delivering radiant barrier insulation, solar attic fans, water filtration, and air purification solutions to homeowners across Indiana, Maryland, and Virginia — with a new market launching in Columbus, OH. As we scale, we're building out the operational backbone to support that growth, and this role is a key part of that.
The Role
We're looking for an Assistant Office Manager to support our Office Manager across day-to-day administrative operations, HR/hiring coordination, and bookkeeping support. This is a great fit for someone highly organized who enjoys variety, can juggle multiple workstreams, and wants to grow into greater ownership as the company expands.
What You'll Do
- Support daily office administration — scheduling, correspondence, supplies, vendor coordination, general office upkeep
- Assist with hiring coordination: posting roles, screening applicants, scheduling interviews, onboarding new hires, and maintaining personnel files
- Support bookkeeping tasks — invoice tracking, expense entry, reconciliations, and basic financial recordkeeping
- Help maintain and organize company records, HR documentation, and compliance paperwork
- Assist with benefits administration (health, vision, dental, IRA, PTO tracking)
- Provide backup support to the Office Manager on special projects as they arise
- Help keep company systems and processes organized as the team scales across markets
What We're Looking For
- 1–3+ years of experience in an administrative, office management, HR support, or bookkeeping role
- Strong organizational skills and attention to detail
- Comfortable working across multiple types of tasks (admin, HR, finance) in the same day
- Proficiency with common office software (Google Workspace, Microsoft Office); experience with CRM or accounting software a plus
- Discretion with sensitive information (HR files, payroll, financials)
- A proactive, "get it done" attitude — willing to jump in wherever needed
- Prior experience in a small business or fast-growing company environment preferred
Compensation & Benefits
- $45,000–$55,000 base salary (based on experience)
- Health, vision, and dental insurance
- IRA retirement plan
- Paid time off
- Company trips/incentive travel
Location: Fort Wayne, IN (in-office)