Ultimate Staffing is seeking a highly detail-oriented Office Manager to oversee daily administrative operations with a strong emphasis on bookkeeping, payroll, and financial record management. This onsite, temp-to-hire position plays a critical role in supporting ownership and the property management team by maintaining accurate financial records, processing payroll for approximately 50 employees, and ensuring smooth office operations. The ideal candidate is organized, dependable, and comfortable working hands-on with financial data, paper checks, and accounting documentation in a fast-paced environment.
- Monday- Friday 8am -5pm Onsite Position with a 45-minute paid lunch break daily
- Temp-to-hire opportunity with long-term potential replacing a person retiring.
- Pay Rate $30/hr.
- Ultimate Staffing pays weekly and offers benefits while working as an ambassador for us.
- Quick to convert offering 2 weeks of vacation, Medical, Dental and Vision
Key Responsibilities
- Perform full-cycle Accounts Payable and Accounts Receivable (AP/AR)
- Enter and process invoices accurately and in a timely manner
- Review credit card statements and match/attach supporting invoices for all expense submissions
- Maintain organized financial records and filing systems (both paper and electronic)
- Post and record checks accurately
- Process bi-weekly payroll for approximately 50 employees using ADP
- Prepare and distribute paper payroll checks
- Ensure payroll accuracy, resolve discrepancies, and maintain payroll records
- Work closely with ownership on payroll reporting and compliance
- Provide daily administrative support to the Owner and Property Management Company
- Coordinate office operations and handle general office management responsibilities
- Serve as a primary point of contact for office-related issues
- Contact and coordinate with technicians/vendors when equipment or systems are not functioning properly
- Communicate professionally with vendors, staff, and management
- Collaborate with internal teams to ensure accurate financial reporting
- Maintain confidentiality with sensitive financial and employee information
Qualifications & Skills
- Proven experience as an Office Manager, Bookkeeper, or Payroll Administrator
- Strong working knowledge of ADP Payroll
- Experience processing payroll for 50+ employees
- Solid understanding of AP/AR and bookkeeping principles
- High level of attention to detail and accuracy
- Proficiency with data entry and invoice processing
- Comfortable working with paper checks and physical documentation
- Strong organizational and time-management skills
- Ability to work independently and onsite
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.