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Office Manager

PHOENIX FAMILY MEDICAL CARE PLLC

Phx, AZ

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JOB DETAILS
SKILLS
Calendar Management, Communication Skills, Detail Oriented, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Healthcare Providers, High School Diploma, Identify Issues, Leadership, Maintain Compliance, Medical Assistance, Medical Office, Medical Record System, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, OSHA, Office Equipment, Office Management, Onboarding, Operational Support, Operations, Organizational Skills, Patient Care, Payroll Administration, Payroll Software/Services, People Management, Problem Solving Skills, Regulations, Schedule Development, Time Management
LOCATION
Phx, AZ
POSTED
28 days ago
We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.


Key Responsibilities


  • Oversee daily operations to ensure the office runs efficiently and professionally

  • Manage staff schedules, including providers, medical assistants, and front desk personnel

  • Process biweekly payroll accurately and on time, including timekeeping and PTO tracking

  • Maintain appointment calendars and coordinate patient flow to optimize provider productivity

  • Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies

  • Monitor office equipment and coordinate with IT for maintenance and troubleshooting

  • Ensure compliance with HIPAA, OSHA, and other healthcare regulations

  • Support front desk operations and assist with patient service issues as needed

Qualifications


  • High school diploma or GED required; associate’s or bachelor’s degree preferred

  • Minimum 5 years of experience in medical office management 

  • Proven experience with payroll systems and back-office operations

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software

  • Familiarity with Electronic Health Records (EHR) systems

  • Excellent communication, leadership, and organizational skills

  • Strong attention to detail and ability to manage multiple priorities


About the Company

P

PHOENIX FAMILY MEDICAL CARE PLLC

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