Office Manager

Acadia Healthcare

Bellingham, WA

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JOB DETAILS

SALARY

$21–$23 Per Hour

SKILLS

Administrative Management, Administrative Skills, Billing, Billing Software, Clinical Monitoring, Clinical Support, Code of Federal Regulations, Communication Skills, Computer Systems, Conflict Resolution, Dental Insurance, Detail Oriented, Documentation, Event Management, File Maintenance, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Healthcare Administration, High School Diploma, Insurance, Insurance Regulations, Leadership, Legal, Mail Processing, Maintain Compliance, Medicaid, Medical Billing, Medical Coding, Medical Record System, Medical Records, Medicare, Medications, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Management, Onboarding, Operational Audit, Organizational Skills, Outpatient Care, People Management, Policy Development, Prepare Correspondence, Problem Solving Skills, Procedure Development, Project/Program Coordination, Purchase Orders, Records Management, Regulations, Regulatory Compliance, Staff Development, Staff Training, Team Player, Time Management, Trend Analysis, Vision Plan

LOCATION

Bellingham, WA

POSTED

2 days ago

Overview

Outpatient Opioid Treatment Program (OTP)

Seeking: Office Manager

Full Time Hours: 5:30 AM - 2:00 PM

Our Benefits:

Semi-Annual Bonus Program
Medical, Dental, and Vision insurance
Competitive 401(k) plan
Paid vacation and sick time
Early morning hours offering a great work/life balance
Opportunity for growth that is second to none in the industry

Our Team:

Bellingham Comprehensive Treatment Center (CTC), located in Bellingham, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Your Job as an Office Manager:

The Office Manager will directly supervise and coordinate the activities of the office and/or administrative support workers. The Office Manage will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.

Job Responsibilities:

Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;
Establishes, maintains, and retrieves general files for clinic leadership;
Manages and coordinates administrative programs and office activities;
Develops procedures and policies for office activities and training;
May work with Clinic Director to plan community outreach events;
May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;
Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;
May submit purchase orders as required;
May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;
May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,
Perform other duties as assigned.

Compensation for roles at Bellingham Comprehensive Treatment Center varies depending on a wide array of factors including but not limited to the specific location, role, skill set, and level of experience. As required by local law, Bellingham Comprehensive Treatment Center provides a reasonable hourly range of compensation for roles that may be hired in Washington as set forth below.

Role Location: Washington

Calculated Salary Range for role: $21.00 - $23.00 per hour.

Qualifications

Required Education:

High school diploma or GED equivalent required
Bachelor's degree in Healthcare Administration or related field preferred

Required Experience:

2+ years of secretarial or administrative experience in a healthcare setting
1+ year of supervisory experience overseeing administrative or billing staff
Experience with medical billing and coding, especially related to substance use treatment and MAT (medication-assisted treatment) services
Familiarity with Medicaid, Medicare, and private insurance billing regulations
Experience using electronic health records (EHR) and billing software systems
Experience supporting audits and ensuring billing compliance

Regulatory Knowledge:

Understanding of HIPAA and 42 CFR Part 2 confidentiality requirements
Ability to ensure compliance with payer requirements and healthcare regulations

Administrative Skills:

Strong knowledge of administrative processes such as file maintenance, patient records management, and office workflow coordination
Proficiency in Microsoft Office (Excel, Word, Outlook) and general computer systems
Ability to analyze billing and operational reports to identify trends or discrepancies
Basic knowledge of HR-related functions (e.g., scheduling, onboarding, timekeeping, performance feedback)

Leadership & Interpersonal Skills:

Able to communicate effectively, both verbally and in writing
Strong leadership, training, and staff development abilities
Excellent organizational skills, time management, and attention to detail
Demonstrated problem-solving and conflict resolution skills
Team-oriented mindset with a focus on supporting clinical staff and ensuring smooth day-to-day operations
Maintains discretion and professionalism when handling confidential information
Ability to adapt to changes in healthcare regulations and operational priorities

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal, and local laws.

AHCTC

#LI-CTC

#LI-AM2

About the Company

Acadia Healthcare

Headquartered in Franklin, Tennessee, Acadia Healthcare was established in January 2005 to develop and operate a network of behavioral health facilities across the country. Acadia provides premier psychiatric and chemical dependency services to its patients in a variety of settings, including inpatient psychiatric hospitals, residential treatment centers, outpatient clinics, and therapeutic school based programs.

Acadia Healthcare’s mission is to create a world-class organization that sets the standard of excellence in the treatment of specialty behavioral health and addiction disorders.

Acadia’s management style and philosophy is one of collaboration and flexibility as we create an energetic and team oriented service delivery system. Our organization values input from employees, physicians, and all strategic alliances. As evidenced in our mission statement, Acadia Healthcare’s mission is to create behavioral health centers where people receive care that enables them to regain hope in a supportive, caring environment. We want Acadia to be synonymous with excellent care, phenomenal customer service and an unparalleled commitment to our patients, staff, physicians, and community.

Acadia is a provider of inpatient behavioral healthcare services. Acadia operates a network of 201 behavioral healthcare facilities with approximately 8,300 beds in 37 states, the United Kingdom and Puerto Rico. Acadia provides psychiatric and chemical dependency services to its patients in a variety of settings, including inpatient psychiatric hospitals, residential treatment centers, outpatient clinics, and therapeutic school-based programs.

COMPANY SIZE

10,000 employees or more

INDUSTRY

Healthcare Services

FOUNDED

2005

WEBSITE

http://www.acadiahealthcare.com/

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