Office Manager

Masterpiece Signs & Graphics, Inc.is seeking an Office Manager. Position is full-time. Responsibilities include, but are not limited to, greeting clients, answering phones, data entry to include accounts payable/receivable. Position requires excellent written and oral communication skills; organizational skills and attention to detail; motivation to learn and grow with the company. Qualification skills include QuickBooks; Microsoft Office; 3-5 years experience; 2 yr. degree desired but not required.

Office Manager duties:

• Answer phone (screen and direct calls)
• Greet customers and direct them to the appropriate person
• Complete transactions when clients come to pickup finished goods (take the money, deliver the product)
• Enter data into QuickBooks (invoices, CC receipts, accounts receivable, etc.)
• Pay bills from QuickBooks
• Create word documents, such as letters, contracts, and policies, upon request
• Create dynamic spreadsheets upon request
• Appointment scheduling
• Enter data into various spreadsheets as “Jobs” are turned in.
• Manage and keep on top of accounts receivable
• Edit and organize digital photos
• Help with reconciliations of books
• Sales (Minimal) in the event that key people are unavailable, the AA needs to be able to give customers at least some basic info and direction
• Manage paperless document system
• Maintain (and sometimes create) an organizational work flow for documentation and office related items
• Light HR duties, mainly the paperwork associated.
• Any other duties that are asked of them as time progresses

Qualities:

• Good people skills/phone skills
• Well spoken
• Professional appearance
• Computer skills

Skills:

-QuickBooks

-Microsoft office

-Digital organizational skills

-Problem solver

-Teachable

• Logical organizing skills
• Strong in spirit, but not harsh
• Teachable
• Motivated personality

Masterpiece Signs & Graphics, Inc. is a full service custom sign shop. We consult, design, manufacture, and install signs of many kinds. We have a staff that has been putting out high quality products and services since 1992. Our experience and reputation, for top quality signage, has given us the opportunity to service many fine businesses and individuals locally, in the State of Ohio, and beyond.

Located in Bluffton, OH