Office Manager/Bookkeeper

Office Manager/Bookkeeper

Location: Largo, FL (On-Site)

Salary: $60,000 - $70,000

Why This Office Manager/Bookkeeper Opportunity Stands Out

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• Join a growing home builder with a strong reputation for quality and customer service
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• Work directly with leadership and play a key role in the day-to-day success of the business
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• Enjoy a highly visible position with a mix of accounting, bookkeeping, administrative, and operational responsibilities
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• Opportunity to make a meaningful impact within a close-knit, entrepreneurial team environment
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• Stable company with an established presence and continued growth plans
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• Broad exposure to multiple areas of the business beyond traditional bookkeeping functions
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Key Responsibilities

Our client is seeking an experienced Office Manager/Bookkeeper to oversee daily office operations while managing the company's bookkeeping and financial administration functions. The ideal Office Manager/Bookkeeper will be highly organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced environment.

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• Manage day-to-day office operations and administrative activities
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• Perform full-cycle bookkeeping, including accounts payable and accounts receivable
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• Reconcile bank and credit card accounts
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• Prepare and post journal entries as needed
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• Assist with month-end and year-end closing activities
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• Maintain accurate financial records and supporting documentation
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• Process invoices, vendor payments, and customer receipt
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• Prepare and submit AIA billings and progress billing documentation for construction projects
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• Maintain and update Work-in-Progress (WIP) schedules to track project costs, billings, and profitability
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• Manage the collection, review, and distribution of lien waivers from subcontractors and vendors
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• Assist with job costing and project accounting activities
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• Monitor cash flow and assist leadership with financial reporting
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• Coordinate with external CPA and accounting partners
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• Manage office supplies, vendor relationships, and service providers
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• Support payroll processing and employee-related administrative functions
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• Assist with contract administration and document management
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• Maintain organized filing systems for financial and operational records
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• Provide administrative support to ownership and leadership teams
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• Identify opportunities to improve office processes and efficiencies
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• Support construction project administration by maintaining project financial records and tracking key deadlines
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Qualifications

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• 3+ years of experience as an Office Manager/Bookkeeper or in a similar accounting and administrative role
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• Must be coming from the construction industry
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• Strong bookkeeping and general accounting knowledge
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• Experience with QuickBooks and Builder Trend is a PLUS
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• Proficiency in Microsoft Excel and Microsoft Office Suite
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• Strong organizational and time management skills
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• Excellent written and verbal communication skills
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• High level of professionalism, discretion, and attention to detail
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If you are an experienced Office Manager/Bookkeeper looking for an opportunity to join a growing organization where your contributions will be highly visible and valued, we encourage you to apply.

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