Office Manager/Bookkeeper

Pathway Talent Partners | Confidential Client Search
Location: North Metro Twin Cities, MN (Onsite)

About the Opportunity

Pathway Talent Partners is conducting a confidential search on behalf of a well-established and growing manufacturing company with a long-standing reputation for quality, craftsmanship, and customer service. The organization serves a diverse customer base through custom-built products and value-added manufacturing solutions, combining the agility of a smaller company with the stability of a mature business.

This is an excellent opportunity for a resourceful and organized professional who enjoys being at the center of business operations and making a meaningful impact across multiple functions.

Position Summary

The Office Manager will oversee the day-to-day administrative operations of the business while providing support across accounting, human resources, customer service, and executive administration. This individual will serve as a key business partner to leadership and help ensure the smooth operation of a busy manufacturing environment.

The ideal candidate is highly organized, detail-oriented, and comfortable managing a wide variety of responsibilities in a fast-paced, collaborative setting.

Key Responsibilities

Office Administration & Operations

• Manage daily office operations and administrative processes.
• Serve as a primary point of contact for employees, customers, vendors, and visitors.
• Coordinate office supply management, facilities needs, and vendor relationships.
• Maintain company records, documentation, and filing systems.
• Support internal communications, meetings, and company events.

Accounting Support

• Process accounts payable and accounts receivable transactions.
• Assist with invoicing, collections, reconciliations, and expense tracking.
• Support month-end close activities and reporting requirements.
• Coordinate with external accounting partners and internal leadership.
• Ensure accuracy and organization of financial records.

Human Resources Administration

• Assist with recruiting coordination, interview scheduling, and onboarding activities.
• Maintain employee files and HR documentation.
• Support payroll processing and benefits administration.
• Assist with policy administration and compliance-related activities.
• Coordinate employee programs and office culture initiatives.

Customer & Operational Support

• Help facilitate communication between customers, vendors, and internal teams.
• Support order administration, project documentation, and workflow coordination.
• Maintain tracking systems and operational reporting.
• Assist leadership with process improvement initiatives and special projects.

Executive Support

• Manage schedules, meetings, and administrative needs for company leadership.
• Prepare reports, presentations, and business correspondence.
• Handle sensitive and confidential information with professionalism and discretion.

Qualifications

• 5+ years of experience in office management, business administration, accounting support, or operations coordination.
• Strong organizational skills and the ability to manage multiple priorities.
• Experience supporting accounting functions including AP, AR, billing, and reconciliations.
• Proficiency with Microsoft Office, including Excel.
• Excellent communication and customer service skills.
• High degree of professionalism and confidentiality.

Preferred

• Prior experience within a manufacturing, construction, industrial, or distribution environment.
• Experience supporting payroll, benefits, or HR administration.
• Familiarity with ERP, accounting, or business management systems.
• Associate's or Bachelor's degree in Business, Accounting, Human Resources, or a related field.