Job Summary:
We are currently seeking a Office Manager who will be responsible for the bookkeepig tasks for the business as well as oversight and management of the personnel and functions performed in the office. These functions include field service scheduling, permit applications, county inspections scheduling and service parts ordering. General bookkeeping experience is required. Office Management experience is preferred.
Bookkeeper Responsibilities Include:
- Enter sales invoices
- Enter deposits, payments and post receivables
- Prepare, record, and make bank deposits.
- Reconcile checking and credit card accounts
- Invoice customers and resolve any customer account issues
- Receive product in accounting system. Enter vendor bills.
- Manage a periodic physical inventory count
- Prepare and enter journal entries as needed
- Collect overdue/outstanding account receivables
Office Manager Responsibilities Include:
- Answer phones, take messages, resolve customer questions
- Oversee other office employees & tasks – Scheduler, Permits & Inspections, Parts Ordering,
- Coach, mentor and support office staff
- Make suggestions as to improved procedures and needed training
- Serve as a leader in the business working alongside Owner and Operations Manager
Qualifications:
- Bookkeeping experience for a small business is required
- Experience with Microsoft Office – Word and Excel is required
- High Level of professionalism, honesty, integrity and excellent customer service
- Strong organizational skills and excellent time management skills
- Ability to multitask, work independently and learn quickly
- Attention to detail and action oriented
- Commitment to work efficiently, quickly, and accurately with a positive attitude
- Exercise discretion and maintain confidential information
- Exemplify our Company Values - Family, Itegrity, Responsibility, Excellence and Safety (FIRES)