Office Manager

Horizons Group Care

Bradenton, FL

JOB DETAILS
SKILLS
ADP, Accounting, Accounting Close, Accounts Payable, Accounts Receivable, Behavioral Health, Case Management, Child Protection/Welfare, Community and Social Services, Credit Cards, Documentation, Employee Relations, Family Educational Rights and Privacy Act (FERPA), File Maintenance, Financial Reporting, Follow Through, HIPAA (Health Insurance Portability and Accountability Act), Health Insurance, Healthcare Providers, Intuit Quickbooks, Leadership, Licensing, Licensing Compliance, Medications, Microsoft Excel, Office Management, Onboarding, Payroll Administration, Policy Development, Presentation/Verbal Skills, Project/Program Coordination, Purchasing/Procurement, Reconciliation, Social Work, Standard Operating Procedures (SOP), User Documentation, Vendor/Supplier Management
LOCATION
Bradenton, FL
POSTED
30+ days ago
Benefits:
  • Health insurance
  • Paid time off
  • Parental leave

Subject: Office Manager — Residential Group Home (Bradenton, FL) | HR, Accounting & QuickBooks


We’re hiring an experienced Office Manager to run day-to-day operations for a licensed residential group home in Bradenton, FL. This role anchors HR, accounting, and compliance in a fast-paced environment serving youth in care. If you’re steady under pressure, detail-driven, and mission-minded, we’d love to meet you.


Key Responsibilities

  • HR & People Ops: Full employee lifecycle (recruiting, onboarding, files, benefits, leaves, employee relations). Maintain complete personnel files (certifications, trainings, background screenings) and track shift schedules to meet staff-to-youth ratio requirements.

  • Compliance & Licensing Support: Prepare for inspections; maintain policy manuals, training rosters, and critical incident and medication/health log coordination with program leadership. Ensure documentation meets Florida and agency standards.

  • Payroll & Timekeeping: Administer timecards and payroll (ADP Workforce Now or similar); audit hours, differentials, and premiums.

  • Accounting (QuickBooks): A/P, A/R, bank/credit card reconciliations, expense controls, vendor onboarding/COIs, petty cash, resident allowance tracking, month-end close support, and basic financial reports.

  • Operations: Front office workflow, calendars, records retention, purchasing/inventory, vehicle/transport logs, vendor management, and SOP creation/improvement.

  • Stakeholder Coordination: Liaise with case managers, schools, healthcare providers, and transportation as needed while protecting confidentiality (HIPAA/FERPA where applicable).

Qualifications

  • 10+ years progressive office management in a high-pace setting.

  • Strong HR background; confident with employee files, onboarding, and policy administration.

  • Advanced QuickBooks skills (A/P, A/R, reconciliations, reporting) and solid accounting fundamentals.

  • Payroll experience (ADP or comparable) and strong Excel/Google Sheets.

  • Impeccable organization, follow-through, and written/verbal communication.

  • High discretion with sensitive youth/staff information; calm, professional demeanor.

  • Preferred: Experience in child welfare, behavioral health, social services, or other regulated environments; Notary; familiarity with Florida licensing/oversight agencies.

Schedule & Compensation

  • Full-time, on-site in Bradenton, FL

  • Competitive compensation (DOE), PTO, and benefits package


About the Company

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Horizons Group Care