Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities
Maintain calendar of appointments and meetings
Field incoming calls and digital appointment requests. Directing and scheduling clients to the appropriate party
Input new clients into the customer portal. Keeping both portal and clients updated throughout the multiple phases of the project
Pay and record invoices
Ensure insurance companies have all necessary documents throughout the process of each project
Verify updated W-9’s and COI’s for sub-contractors
Invoicing and collections
Update and maintain accounting software
Qualifications
High school diploma/GED required, some college preferred
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Numbers & Facts
Location
Buford, GA
Job Type
Full-time
Skills
Accounting Softwareunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Credit and Collectionsunmatched
Detail Orientedunmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Insuranceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Negotiation Skillsunmatched
Office Equipmentunmatched
Office Managementunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Procedure Implementationunmatched
Schedule Developmentunmatched
Software Administrationunmatched
Time Managementunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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