Office Manager

Our client is seeking a tenured, highly organized, and financially skilled Office Manager | Controller to lead the company's finance, administration, and office operations. This role works directly with ownership and plays a key part in maintaining financial accuracy, operational efficiency, and strong communication across the business.

The ideal candidate is experienced in small‑to‑mid sized environments, comfortable wearing multiple hats, and capable of owning both financial and administrative functions while helping the company continue to scale.

Onsite | No Visa Sponsorship | No Relocation Assistance

Work Schedule: Monday–Friday | 6:00AM–2:30PM or 7:00AM–3:30PM

Responsibilities:

Financial Leadership

• Oversee accounts payable and accounts receivable.
• Monitor cash flow and maintain financial organization.
• Lead budgeting, forecasting, and financial reporting.
• Manage month‑end close and general ledger accuracy.
• Prepare management-level financial reports for ownership.
• Coordinate with external CPA and accounting partners.
• Improve financial systems, reporting accuracy, and internal controls.

Office & Administrative Management

• Maintain organized digital and physical records.
• Strengthen internal communication between departments.
• Support scheduling, purchasing, and documentation processes.
• Lead day‑to‑day office operations and administrative workflows.
• Implement and improve office systems, processes, and structure.

Customer & Vendor Coordination

• Maintain strong vendor and supplier relationships.
• Uphold high standards of customer service and responsiveness.
• Communicate professionally with customers, vendors, and partners.
• Support quotations, purchase orders, invoicing, and follow‑up.

Operational & Leadership Support

• Support hiring, onboarding, and team communication.
• Assist with special projects and company growth initiatives.
• Help maintain a positive, accountable, and team‑oriented culture.
• Work closely with ownership on business priorities and initiatives.
• Identify operational inefficiencies and recommend improvements.

Qualifications (Must-Haves)

• Experience coordinating with outside CPA firms.
• Ability to multitask and manage competing priorities.
• Positive attitude and willingness to grow with the company.
• Strong Excel skills (pivot tables, reconciliations, reporting)
• Excellent organizational, communication, and follow‑through skills.
• Proficiency with accounting software, spreadsheets, and business systems.
• Must live within 20 miles of Chilton, WI or be actively relocating back to the area.
• Strong financial acumen with hands‑on experience in AP/AR, cash flow, budgeting, and financial reporting. 
• Bachelor's degree in Accounting, Finance, Business, or a related field preferred or equivalent experience accepted.
• 8–10 years of progressive accounting, controller, or office‑management experience with ownership of AP/AR, cash flow, budgeting, financial reporting, and CPA coordination.

Preferred Skills:

• Experience in manufacturing or buy/sell environments.
• Experience improving processes, systems, and workflows.
• Ability to lead through communication, structure, and accountability.
• Background in small‑to‑mid sized companies or growth‑stage operations.

Benefits & Perks:

• Paid Time Off (PTO)
• Simple IRA with company match
• Stable, family‑focused work environment
• Opportunity for professional growth and leadership
• Direct involvement in shaping the future direction of the company