Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Must be fully proficient in Spanish.
Responsibilities
Staff supervision and accountability
Schedule design and chair utilization
Medicaid no-show management
Production and collection KPIs
Same-day treatment conversion
Credentialing coordination
Payroll and staffing coordination
Patient service standards
Referral and community program management
Manage 6-day per week office
Maintain calendar of appointments and meetings
Create, update, and maintain office procedures
Maintain office equipment in good working order
Pay and record invoices
Negotiate contracts and pricing with vendors and service providers
Accurately maintain general office budget
Qualifications
High school diploma/GED required, some college preferred
Previous experience as an Office Manager, preferably in dental but at least medical
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Spanish speaking
Numbers & Facts
Location
Coral gables, FL
Job Type
Full-time
Skills
Administrative Skillsunmatched
Billingunmatched
Budgetingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Community Programsunmatched
Contract Negotiationunmatched
Detail Orientedunmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Medicaidunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Negotiation Skillsunmatched
Office Equipmentunmatched
Office Managementunmatched
Organizational Skillsunmatched
Patient Careunmatched
Payroll Managementunmatched
People Managementunmatched
Performance Metricsunmatched
Presentation/Verbal Skillsunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Procedure Implementationunmatched
Project/Program Managementunmatched
Spanish Languageunmatched
Time Managementunmatched
Writing Skillsunmatched
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