Office Manager / Executive Assistant - Dallas, TXOur client is seeking a dynamic Office Manager / Executive Assistant to support a growing organization. This position is ideal for a polished, self-directed professional who thrives in a fast-paced environment and enjoys balancing executive support, office operations, and project coordination responsibilities.
Position Overview
The Office Manager / Executive Assistant will provide direct support to senior leadership while ensuring seamless day-to-day office operations. This individual will serve as a central administrative resource, managing calendars, travel, events, communications, and administrative processes, while also overseeing office logistics, vendor relationships, and facilities coordination.
This is a highly visible role that offers broad exposure across the organization and the opportunity to contribute to a variety of business initiatives.
This position requires regular onsite presence to support office operations and executive leadership.
Key Responsibilities
Office Management
- Oversee daily office operations, maintaining a professional, organized, and welcoming environment.
- Serve as the primary point of contact for building management, technology providers, and other service vendors.
- Manage office supplies, mail distribution, inventory, and vendor relationships.
- Coordinate meeting logistics, including room setup, catering, audio/visual support, and technology needs.
- Support administrative and accounting functions through expense tracking, invoice processing, and record maintenance.
Executive Support
- Manage complex calendars, coordinate meetings, and arrange domestic and international travel for senior leadership.
- Prepare correspondence, presentations, reports, and expense reconciliations with accuracy and confidentiality.
- Serve as a liaison between leadership, employees, clients, vendors, and external stakeholders, ensuring effective communication and follow-up.
- Assist with scheduling priorities, meeting preparation, and administrative support for key business activities.
Event & Project Support
- Plan and coordinate internal meetings, company events, client functions, and other organizational gatherings.
- Manage travel arrangements, accommodations, and event logistics.
- Support special projects, business initiatives, marketing efforts, and cross-functional coordination as needed.
- Assist with process improvements and administrative projects that enhance operational efficiency.
Qualifications
- Minimum of 5 years of experience supporting senior executives or leadership teams in a fast-paced environment.
- Bachelor's degree preferred; equivalent education and relevant experience will also be considered.
- Strong organizational, time management, and problem-solving skills with exceptional attention to detail.
- Excellent written and verbal communication skills and a professional presence.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; experience with business software platforms is a plus.
- Ability to manage confidential information with discretion and professionalism.
- Demonstrated ability to prioritize multiple responsibilities, adapt to changing priorities, and work independently.
- Positive, flexible attitude with a willingness to support a variety of business needs in a growing organization.
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