Office Manager / Executive Assistant - Dallas, TX Delta Dallas is partnering with a high-growth private equity firm in its search for a dynamic
Office Manager / Executive Assistant. This position is ideal for a polished, self-directed professional who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. The role combines high-level executive support with hands-on office management and project coordination responsibilities.
Position Overview The Executive Assistant / Office Manager will provide direct support to the firm's team, while ensuring seamless day-to-day office operations. This individual will serve as the central administrative resource, managing executive calendars, travel, events, and communications, as well as overseeing facilities, vendors, and office logistics.
This is a highly visible, key support role within a growing firm, offering broad exposure to every level of the organization.
Due to the nature of the role, it is 100% onsite in the firm's Uptown Dallas office.Key Responsibilities:- Office Management
- Oversee daily office operations, maintaining a professional, organized, and welcoming environment.
- Act as primary contact for property management, IT vendors, and service providers.
- Manage office and kitchen supplies, mail distribution, and vendor relationships.
- Coordinate meeting logistics, including catering, setup, and technology needs.
- Support accounting functions through expense tracking and invoice processing.
- Executive Support
- Manage complex calendars, coordinate meetings, and arrange detailed domestic and international travel for Managing Partners and investment team.
- Prepare correspondence, presentations, reports, and expense reconciliations with precision and confidentiality.
- Serve as liaison between executives, staff, and external stakeholders, ensuring timely communication and follow-up.
- Event & Project Support
- Plan and execute company and client events, including off-site sales or investor meetings.
- Coordinate travel, accommodations, and logistics for events
- Assist with marketing, project coordination, and other special initiatives as requested.
Qualifications:- Minimum of 5 years experience supporting C-Suite or Managing Partners in a fast-paced environment.
- Bachelor's degree highly preferred; some college considered with relevant experience.
- Strong organizational skills, proactive problem-solving ability, and impeccable attention to detail.
- Excellent written and verbal communication skills; polished and professional demeanor.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or ERP systems a plus.
- Ability to handle confidential information with discretion and maintain composure under pressure.
- Entrepreneurial, "no job too big or too small" mentality; comfortable in a growing, evolving environment.
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