As the Office Manager, you will manage, train, lead, and motivate the office team, while playing a key role in developing and implementing strategies that drive efficiency, enhance processes, and foster a positive company culture. If you have industry experience, are organized, self-motivated, have superb interpersonal skills, and truly enjoy providing exceptional service, you might be the perfect candidate!
Must have administrative experience in the Restoration, Construction, Plumbing, or similar industry.
Key Responsibilities
- Oversee and manage all daily office functions including scheduling, correspondence, and administrative workflows to ensure smooth operations.
- Ensure compliance to SERVPRO standards and industry regulations by regularly auditing documentation, processes, and programs
- Coordinate team activities, monitor deadlines, and manage allocation of resources to ensure maximum productivity.
- Oversee customer interactions to maintain high-quality service standards, ensuring empathy and professionalism, promptly addressing and resolving any concerns.
- Oversee financial transactions, invoicing, and accounts receivables to maintain accuracy and support profitability
- Handle relationships with vendors and other franchise locations, manage office and warehouse supplies, and ensure all equipment is maintained and up to date.
- Manage projects, track progress, and ensure timely completion of tasks.
- Oversee timekeeping/payroll reporting
- Manage subcontractor certifications, insurance, and other documentation needs.
- Prepare and analyze financial reports, including divisional performance
- Act as the Subject Matter Expert for all office related technology and processes.
- Assist Senior Leadership Team as needed.
- Perform other job duties as assigned.
Position Requirements
- 5+ years of proven office management experience preferably within the restoration, construction, or service industry
- Demonstrated leadership experience with a focus on team development and fostering accountability
- Strong analytical and problem solving skills, with the ability to implement efficient solutions independently
- Knowledge of compliance and regulatory requirements in the restoration and reconstruction industries
- Outstanding written and verbal communication skills including proper pronunciation, grammar, and consistently courteous and professional tone
- Uphold honesty and transparency in all actions
- Experience and ability to ensure accountability while fostering a positive and productive work environment
- Strong proficiency in Microsoft Office, project management tools, and QuickBooks or equivalent accounting software
- Exceptional organizational skills, with a keen attention to detail and the ability to multi-task while ensuring accuracy and focus
- IICRC and Xactimate certifications preferred
- Ability to successfully complete a background check subject to applicable law
- Bilingual (English/Spanish) a plus
Skills/Physical Demands/Competencies
This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary.
We are a drug free work environment
Each SERVPRO® Franchise is Independently Owned and Operated.
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.