The Office Manager plays a critical role supporting our rapidly growing business by managing and administering the cross-functional administration and operation of the business. Reporting to the General Manager as a full-time role, the Office Coordinator will assist in supporting the business in the areas of People Operations, Accounting, and Office Management primarily, and IT, Business Operations, and Customer Success as needed.
Pay: $60,000 - $80,000/Year
Primary Role Responsibilities:
Employee Support, including:
Coordinating candidate interviews with operations leaders.
Collaborating with Employee Services for new hire onboarding.
Collaborating with Employee Services for employee offboarding.
Maintaining office communications and compliance boards.
Ensuring data integrity with all employee-related information in ADP, Service Titan, Samba, and other systems.
Answering or directing general employee questions.
Escalating employee relations issues to the Regional Employee Services Team.
General Office Administrative Support:
Managing vendor and facility relationships.
Reporting office progress to senior management and working with them to improve office operations and procedures.
Ordering and maintaining general supplies.
Assisting leadership in planning and executing employee events.
Managing uniforms/apparel.
Managing apprentice schooling and registration.
Documenting all accidents, insurance claims, and safety violations for the safety committee.
Secondary Role Responsibilities:
IT/Technology Support:
Assisting with the ordering, distribution, tracking, and management of IT equipment and assets, such as laptops, PCs, printers, iPads, phones, and other technology.
Coordinating and managing IT support and equipment repairs.
Business Operations Support:
Overseeing maintenance membership plans.
Overseeing financing programs.
Maintaining pace reporting to ensure call goals meet budgeted revenue targets.
Overseeing licensing.
Additional duties as assigned.
What You Bring:
2+ years of office experience.
Experience using Service Titan. (preferred)
Self-starter with the ability to work both autonomously as well as under direction.
Strong detail-orientation with the ability to multi-task as needed.
Strong communication skills, both written and verbal.
Positive, conscientious team player who can effortlessly collaborate on teams and project lead as needed.
Operates with a high degree of integrity and professionalism.
Clear background check and drug screen.
Posted Min Pay Rate:
USD $60,000.00/Yr.
Posted Max Pay Rate:
USD $80,000.00/Yr.
Numbers & Facts
Location
Des Moines, Iowa
Job Type
Full-time
Salary
$60,000–$80,000 Per Year
Skills
ADPunmatched
Accountingunmatched
Administrative Skillsunmatched
Apple iPadunmatched
Budgetingunmatched
Business Growthunmatched
Business Operationsunmatched
Business Supportunmatched
Communication Skillsunmatched
Cross-Functionalunmatched
Data Qualityunmatched
Documentationunmatched
Equipment Maintenance/Repairunmatched
Facilities Managementunmatched
Financial Managementunmatched
Insurance Claimsunmatched
Interviewing Skillsunmatched
Laptop PCunmatched
Leadershipunmatched
Licensingunmatched
Management of Information Systems/Technology (MIS)unmatched
Meet Sales Quotaunmatched
Office Managementunmatched
Onboardingunmatched
Operational Improvementunmatched
Operational Supportunmatched
Operations Processesunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Progress Reportsunmatched
Project/Program Managementunmatched
Sambaunmatched
Supplier Relationship Management (SRM)unmatched
Team Playerunmatched
Technical Supportunmatched
Telephone Technologyunmatched
Vendor/Supplier Relationsunmatched
Writing Skillsunmatched
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